5 Smart Ways to Link One Word Document to Another

In the following article, we will focus on introducing you 5 smart ways of how to link one Word document to another.

There are many times when we need to link two or more related documents, so an update in source file can also refresh the text pasted on another one. Speaking of this, Word provides several distinct solutions. Let’s take a look to find out more details.

Link One Word Document to Another

Method 1: Use “Paste Link” Option

  1. Firstly, copy a range of text or the entire source document.
  2. Then put insertion pointer properly and click “Paste” under “Home” tab.
  3. Next choose “Paste Special” to open the same name dialog box.Click "Home"->Click "Paste"->Click "Paste Special"
  4. In the “Paste Special” box, select “Paste link”.
  5. And click to select a link type, such as “Formatted Text” or “Unformatted Text”.
  6. Lastly, click “OK”.Select "Paste link"->Choose a link type->Click "OK"

Any change made in source text should reflect in the new document if you update the link by right click and choosing “Update Link”.Right Click ->Choose "Update Link"

Method 2: Insert an Object

  1. To begin with, click “Insert” tab then click “Object” in “Text” group.Click "Insert"->Click "Object"
  2. Next in “Object” box open, click “Create from File” tab first.
  3. Then click “Browse” to select a file.
  4. And check “Link to file” box.
  5. Finally, click “OK”.Click "Create from File"->Click "Browse" to select file->Select "Link to file"->Click "OK"

Notice that you will insert the whole document into the new location. You can use the same way in method 1 to update the link.

Method 3: Create a Master Document Linking to Its Subdocument

It’s also a good choice to create a master document that link to subdocument to connect the two files. We have a previous article that explains every detailed step. You can refer to this link: How to Create a Master Document that Links to Multiple Subdocuments in Your Word

Method 4: Hyperlink a Bookmark from Source Document

  1. First and foremost, create a bookmark for a block of texts in the source document.
  2. Then in a new document, put insertion pointer at a proper location. Click “Insert” tab and choose “Hyperlink”.Click "Insert"->Click "Hyperlink"
  3. Put cursor at the “Address” text box and click “Browse for File” tab to select the file which contains the texts you need.
  4. Next click “Bookmark” tab to open the “Select Place in Document” box.
  5. Select the bookmark just created and click “OK” in both 2 boxes open.Click "Browse for File" Tab to Select file->Click "Bookmark" tab to select the bookmark just created->Click "OK" in both boxes

You will get a hyperlink as bellow:Insert a hyperlink

You can visit the source document through “Ctrl+ Click”.

Method 5: Utilize the “IncludeText” Field

  1. Click “Insert” tab first and the “Quick Parts” next.
  2. Then choose “Field” on the drop-down menu.Click "Insert"->Click "Quick Parts"->Click "Field"
  3. In “Field” dialog box, choose “Links and References” for the “Categories”.
  4. Next select “IncludeText” field.
  5. Enter the file name of the source document.
  6. Lastly, click “OK”.Choose "Links and References" for Categories->Select "IncludeText" field->Enter the name of the source file->Click "OK"

All texts of the source file shall be visible by now in the new document. To update the field, you can click on it and press “F9”.

Deal with Corrupt Word Documents

Once we end up with a damaged document, we certainly won’t discard it immediately. Instead we should try all out to bring a dead file back to life. One of the most important means to address doc corruption is to acquire an advanced recovering tool as soon as possible.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including Excel recovery and pdf repair software products. For more information visit www.datanumen.com

6 responses to “5 Smart Ways to Link One Word Document to Another”

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  3. Thx very complicated – basically beyond me. I wanted to link two word documents together and this doesnt say how – that i could grasp – good try though. ciao paul

  4. My guess is the the gray bracket marks that indicate the beginning and end of the source reference got pasted over as well when changing the content. This effectively deleted the source, so the links broke.

    I would suggest you paste your new content WITHIN the existing content, leaving a bit of the original content before and at the end, and then carefully delete the left overs once your pasted content is in.

  5. Hi – So, I used the paste link option #1 above, but it worked ONLY if the “changes” made were typing over existing text rather than say – deleting and re-typing or cut and pasting new text, etc. If changes made in the source file are typically cut and paste type changes – then what is best method for dynamic linking? thank you

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