In order to avoid oversized Outlook file, it is suggested to remove the attachments from emails after saving them to local disk. Depending on the different location of attachments, we should remove them by the following methods.
Someone may think that it is considerably easy to remove attachments from email messages. But that is focused on those located in attached line. If they are included in message body, it will be a bit cumbersome. Here are the operations in detail.
If Attachments in Attached Line
In common email messages in HTML or Plain Text format, the attachments will be right in attached line. Thus it is simple to remove them. Just a right click can complete the whole process. But the concrete operations still depend on your Outlook versions.
- If you are using Outlook 2007 and older versions, you should double click the message to open it at first. And then in attachment field, you can right click on the target attachments and select “Remove Attachment” from the context menu.
- If you are using Outlook 2010 and newer versions, you can directly right click on the target ones in the reading pane, and choose “Remove Attachment”.
After selecting “Remove” option, an Outlook alert will show up to confirm the removing action. Just click “Yes” and at once the attachments will be removed.
If Attachments in Message Body
Unlike the emails in HTML and Plain Text Format, you aren’t capable of removing attachments via right click from the emails in Rich Text Format. They will be included in message body. You need switch to “edit mode” in the first place.
- At the very outset, you need to double click the email to open it.
- Then in the message window, you should click “Action” button in the ribbon of “Move”.
- And select “Edit Message” from the dropdown list.
- Next right click on the attachments, you can choose “Remove Attachment” from the right click menu. Immediately you can see the attachments disappear.
- Finally you can click “X” icon at the upper right corner to close the message.
You will be asked whether to save the changes in this message. At this time, if you regret deleting the attachments, you can opt to click “No”, which is the last option for you.
Never Look Down upon Backups
As we all know, even though we clean up our mailbox at regular intervals, trying our best to keep the size of Outlook file under limitations, Outlook cannot get rid of errors as well. Therefore, it is essential for us to make regular backups so as to avoid unexpected corruptions, no matter of Outlook profile or data file. The backups can rescue valuable data with ease. Besides, we ought to keep a repair tool handy, like DataNumen Outlook Repair. It can check out the error and repair Outlook file within minutes.
Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com