In this article, we look at How MS Access can be used to run a Library Management system. We also provide practical insights on designing such applications
Even if you are not much of a reader, you might have visited a library at some point in your life. So it would not be hard for you to believe that libraries also make use of Management systems. Libraries are in fact one of the key organizations making use of data management systems, how else do you think they are clear about what all books they have? What they don’t? What have they ordered? And what all they have issued? All of this and much more in a library is managed with the help of an efficient library management system.
Using MS Access for creating a Library Management System
The relational database management system has been designed in a way that it works as an effective library management system for libraries of different scales and sizes. It is a versatile application and can be used for ensuring better management of stock and inventory, comprehensive reports, reduced filling errors, and more. So whether you have a public library, or an academic one, using MS Access for library management system can always be of help. It is not just secure but also user-friendly and flexible, so that it can be used by not just libraries, but various other organizations in need of a management system.
How does Library Management System Help?
The term library management system itself goes on to explain where it can be used and how it can be of help. To make sure that librarian has all the necessary information about the books readily available to them, it is important to make use of these management systems. These systems can also be used for automating all the necessary tasks, along with ensuring the safety of all the data that is stored. If planning to make use of MS Access as a management system, you should not only know how to use it but also know how to design it.
Key tips for designing a Library Management System
Keep the following in mind when planning to design an MS Access management system for libraries.
- Ensure Proper Cataloging
The main point behind creating these management systems is to ensure that it provides you information for not just books, but also journals, CD’s and other items stored in the library.
- Have Provisions for New Requests
Have sufficient provision to ensure that you can take care of new requests for certain titles, journals, as well as magazines.
- Have a Powerful Search Engine
To make sure that all the searches you enter are responded to quickly, have a search engine that is powerful and can process information and give results fast.
- Have fixed penalties
You would often have to deal with users who not only return the book way beyond time but also end up damaging them. These are the kind of users you should always penalize. Have fixed penalties that you would charge them for.
There are lots of other tasks that you would require to perform on a daily basis to ensure proper functioning of the library. These are the ones you just cannot skip.
While Access comes across as a great platform for library management, do consider the chances of mdb corruption while working on such an application. It is always prudent keep an Access repair utility around to deal with such incidents.
Vivian Stevens is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including SQL Server fix and excel recovery software products. For more information visit www.datanumen.com