How to Add a “Notes” Column for Your Outlook Messages

If you’ often need to add personalized notes or remarks to Outlook messages, why not customize a “Notes” column in the email list? This article will introduce you the detailed operations to achieve it.

A previous article “4 Easy Methods to Insert a Note into Your Outlook Messages” has introduced 4 effective approaches to add a note into the emails, including customizing a follow up flag, editing the message subject or body and attaching a Note item. In comparison to the 4 workarounds, customizing a “Notes” column is much more convenient. Here are the elaborate steps.

Add a “Notes” Column for Your Outlook Messages

  1. At the very outset, you should start Outlook program.
  2. Then head to “View” tab and click on “View Settings” button in “Current View” group.
  3. A new dialog box of “Advanced View Settings” will arise, in which you can hit “Columns” button.Columns in View Settings
  4. Subsequently, another dialog box of “Show Columns” will pop up. You ought to click the “New Column” button in center.
  5. Next in the new popup small dialog box, you can type a name, like “My Notes”. And ensure both the following “Type” and “Format” fields are “Text”.Create a Notes Column
  6. And then, click OK” button, backing to “Show Columns” screen.
  7. You will see the “My Notes” field has been added to the right column list. You can press “Move Up” and “Move Down” button to change its order, such as positioning it directly below “Subject”.
  8. Now click “OK” button. And in “Advanced View Settings” dialog, enable “Allow in-cell editing” option.Allow In-Cell Editing
  9. Later click a series of “OK” button to close all the dialog boxes and get back to the Outlook mail list.
  10. Lastly, you can click into the “My Notes” column and directly start to type the notes at will, like the following screenshot:My Notes Column in Mail List

Get Back Corrupted Outlook Data

Outlook indeed has played a good role not only as a standalone email client but also as a private schedule manager. Nevertheless, as a regular Outlook user, I’ve been subjected a lot to multiple vexing issues, including frequent freezing or not responding, occasional popup error messages as well as the worst cases – broken Outlook files. Fortunately, I’ve mastered lots of basic tricks to handle these knotty cases. For example, I can start Outlook in safe mode to see if add-ins is to blame. Apart from this, rebuilding the mail profile, repairing office suite and disabling antivirus integration are also the universal solutions. But to address damaged Outlook PST file, the best way is utilizing a proven repair tool, like DataNumen Outlook Repair.

Author Introduction:

Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit

9 responses to “How to Add a “Notes” Column for Your Outlook Messages”

  1. I like this method to add notes, but i was hoping the note would be visible after i move the email to another folder.

  2. That as awesome! A very well though out GUI that made this non-youtube instruction very easy to follow and execute. Thank you! Camille

Leave a Reply

Your email address will not be published. Required fields are marked *