4 Quick Ways to View and Accept Revisions by Date in Your Word Document

In this article, we plan on displaying 4 quick ways for you to view and accept revisions by date in your Word document.

A document can have multiple reviewers. Therefore, these revisions must be made in different date or time. Earlier, we’ve talked about how to view and accept revisions from a specific reviewer. Today, let’s show you how to view and accept revisions by date.

3 ways to View Revisions by Date

First, let’s take a look at the 3 ways to view revisions by date.

Method 1: Trigger the “Reviewing Pane”

  1. To start with, click “Review” tab.
  2. Then click the upside-down triangle button behind the “Reviewing Pane”.
  3. Next choose “Reviewing Pane Horizontal” on the drop-down list.Click "Review"->Click the Upside down Triangle Button->Click "Reviewing Pane Horizontal"

Now there shall be a window open at the bottom of the Word window. In the window are revisions and dates on which they are made.Reviewing Pane

Method 2: Extract Revisions Made on a Specific Date

  1. First of all, click “Developer” tab and then the “Visual basic” command to open the VBA editor. The alternative way is to press “Alt+ F11”.Click "Developer"->Click "Visual Basic"
  2. Then click “Normal” and then “Insert”.
  3. Next choose “Module” to insert a new one.Click "Normal"->Click "Insert"->Click "Module"
  4. Double click on the new module to activate the editing area.
  5. Then paste bellowing codes:
Sub ExtractRevisionsOfSpecificDate()
  Dim objRevision As Revision
  Dim objDoc As Document, objNewDoc As Document
  Dim dtRevisionDate As Date
  Dim strRevisionDate As String
  Dim varRevisionType As Variant
  Dim objTable As Table
 
  varRevisionType = Array("Replace", "Insert", _
    "Property", "Delete", "ParagraphNumber", "NoRevision", "DisplayField", _
    "Conflict", "Reconcile", "Style", "TableProperty", "SectionProperty", _
    "ParagraphProperty", "StyleDefinition")

  strRevisionDate = InputBox("Input a revision date:")
  If strRevisionDate <> "" Then
    IsDate (strRevisionDate)
  Else
  End If
 
  dtRevisionDate = CDate(strRevisionDate)

  Set objDoc = ActiveDocument
  Set objNewDoc = Documents.Add 
  Set objTable = objNewDoc.Tables.Add(Range:=objNewDoc.Range, _
    numrows:=1, numcolumns:=3)
  nRow = 1
  With objTable
    .Cell(1, 1).Range.Text = "Page"
    .Cell(1, 2).Range.Text = "Line"
    .Cell(1, 3).Range.Text = "Revision Type"
 
  For Each objRevision In objDoc.Revisions
    If CDate(Left(Format(objRevision.Date, "MM/dd/yyyy"), 10)) = dtRevisionDate Then
      .Rows.Add
      nRow = nRow + 1
      .Cell(nRow, 1).Range.Text = objRevision.Range.Information( _
        wdActiveEndAdjustedPageNumber)
      .Cell(nRow, 2).Range.Text = objRevision.Range.Information( _
        wdFirstCharacterLineNumber)
      .Cell(nRow, 3).Range.Text = varRevisionType(objRevision.Type)
    End If
  Next objRevision
  End With
End Sub
  1. Next, click “Run”.Run the ExtractRevisionsOfSpecificDate Macro
  2. Now there is the dialog box. Enter the date on which all revisions you want to view are made. And click “OK”.Enter a Date->Click "OK"
  3. Consequently, there will be a new document. On it is a table including all revisions of that day, such as below:Result of Running ExtractRevisionsOfSpecificDate

Method 3: Extract Revisions before a Date

In event you may like to export all revisions created before a date, here is the macro you can run.

  1. At first, repeat the first 4 steps in method 2.
  2. Then paste the following codes instead:
Sub ExtractRevisionsBeforeSpecificDate()
  Dim objRevision As Revision
  Dim objDoc As Document, objNewDoc As Document
  Dim dtRevisionDate As Date
  Dim strRevisionDate As String
  Dim varRevisionType As Variant
  Dim objTable As Table
 
  varRevisionType = Array("Replace", "Insert", _
    "Property", "Delete", "ParagraphNumber", "NoRevision", "DisplayField", _
    "Conflict", "Reconcile", "Style", "TableProperty", "SectionProperty", _
    "ParagraphProperty", "StyleDefinition")

  strRevisionDate = InputBox("Input a date:")
  If strRevisionDate <> "" Then
    IsDate (strRevisionDate)
  Else
  End If
 
  dtRevisionDate = CDate(strRevisionDate)

  Set objDoc = ActiveDocument
  Set objNewDoc = Documents.Add
  Set objTable = objNewDoc.Tables.Add(Range:=objNewDoc.Range, _
  numrows:=1, numcolumns:=3)
  nRow = 1
  With objTable
   .Cell(1, 1).Range.Text = "Page"
   .Cell(1, 2).Range.Text = "Line"
   .Cell(1, 3).Range.Text = "Revision Type"
 
  For Each objRevision In objDoc.Revisions
    If CDate(Left(Format(objRevision.Date, "MM/dd/yyyy"), 10)) < dtRevisionDate Then
      .Rows.Add
      nRow = nRow + 1
      .Cell(nRow, 1).Range.Text = objRevision.Range.Information( _
      wdActiveEndAdjustedPageNumber)
      .Cell(nRow, 2).Range.Text = objRevision.Range.Information( _
      wdFirstCharacterLineNumber)
      .Cell(nRow, 3).Range.Text = varRevisionType(objRevision.Type)
    End If
  Next objRevision
  End With
End Sub
  1. Click “Run” button, too.Run the ExtractRevisionsBeforeSpecificDate Macro
  2. Similarly, there is a dialog box popping up. Just input the date before which all revisions are needed to view. Then click “OK”.Result of Running ExtractRevisionsBeforeSpecificDate Macro

Accept Revisions before a Specific Date

  1. Use the above steps to open VBA editor and run the following codes:
Sub AcceptRevisionsBeforeDate()
  Dim objRevision As Revision
  Dim dtTheDate As Date
  Dim strTheDate As String
 
  strTheDate = InputBox("Input the date before which all revisions should be accepted:")
  If strTheDate <> "" Then
    IsDate (strTheDate)
  Else
  End If
 
  dtTheDate = CDate(strTheDate)
 
  For Each objRevision In ActiveDocument.Revisions
    If objRevision.Date < dtTheDate Then
      objRevision.Accept
    End If
  Next objRevision
End Sub
  1. In the dialog box open, type a date and click “OK”.Run AcceptRevisionsBeforeDate MacroType a Date->Click "OK"

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2 responses to “4 Quick Ways to View and Accept Revisions by Date in Your Word Document”

  1. Many thanks for this helpful post. I am trying to accept al edits before a certain date in a long word doc with many tracked changes. I am using the instructions in the last section “Accept Revisions before a Specific Date revisions” above, however when I run the code I get the message “Run-time error ‘5852’:
    Requested object is not available. When I press the debug button, it highlights this line of code “If objRevision.Date < dtTheDate Then"

    Any advice greatly appreciated

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