For many small businesses Ms Access serves as a critical point of data storage. From payroll records to sales data, everything is stored within Access tables. At some point of time they need to create a mechanism to view or input related data and this where forms are called in. Forms in Ms Access can be created to several purposes from data reading to navigation. Let’s look at some form types in Ms Access and how they can be used to our advantage.
Sub-Forms can allow you to showcase drill down data
One can simply consider sub-forms as a form within another form. However they serve much more than a design purpose and can be used to showcase correlated data. For example if you are displaying an inventory list, you can have a sub-form dish out the entire list of subparts for a specific category or unit block. Or you can use sub-forms to list out orders from a specific company, once the company has been selected in the main form.
Forms can help you navigate through a maze of data
Any business that uses Ms Access for storing most of their business data would quickly find that they have created a host of tables, queries, forms etc in a period of time. However without a proper navigation channel other users may not be able to readily access the data. Well here too forms can come to your rescue and be used to navigate between different elements. In fact you can create specialized forms called switchboards to move through an Access database. It essentially is composed of several buttons that you can click to reach a particular element, say a report or a query.
Create customized forms that access data from multiple tables
Using the Design Form view in Ms Access, you can collate data from multiple tables in one place and change them too. Such forms can be used to input related data and you can enforce several validations to ensure only the data that meet your norms is entered.
Steering clear of data loss from an Access Crash – The Basics
For any business user the probability of an Ms Access crash hangs like a proverbial Damocles sword. You never know which moment the MDB file containing your entire data repository goes for a toss. Especially if you are dealing with a large amount of data, you need to keep yourself prepared for contingencies and invest a venerable access repair tool like DataNumen Access Repair. Powered by a class leading recovery algorithm, this intuitive program can dig out all Access data elements from sub-forms to indexes within minutes from a compromised file. It can negotiate nearly any storage media type and is hardly challenged if the MDB file is stored inside a zip archive or has a password associated with it. In case you have several databases that need to be repaired in one go, this remarkable application offers you a highly effective batch recovery mode.
Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including access repair and sql recovery software products. For more information visit www.datanumen.com