It is easy to attach a Word document as a PDF file to an Outlook email. Yet, if you’d like to attach multiple Word documents as PDF files to an email, you can read this article. Here we will show you a method to batch get it.
To attach a Word document as PDF file to an Outlook email, you can firstly open the Word document and go to “File” menu. Then, you can switch to “Save & Send” tab, on which there is a “Send as PDF” button, like the following screenshot.
Thus, it is quite simple to attach a Word document as PDF to an email. But, if you would like to convert and attach multiple Word documents as PDF files to a mail, you are better off using the following way. It can let you accomplish it in bulk.
Batch Convert & Attach Multiple Word Documents as PDF Files to an Email
- For a start, gather the Word documents that you want in the same Windows folder.
- Then, launch Outlook program.
- Next, copy the following code into an unused project or module.
Dim objMail As Outlook.MailItem Sub BatchAttachMultipleWordDocumentsAsPDFToEmail() Dim objShell As Object Dim objWindowsFolder As Object Dim strWindowsFolder As String Set objMail = Outlook.Application.CreateItem(olMailItem) 'Select the specific Windows folder Set objShell = CreateObject("Shell.Application") Set objWindowsFolder = objShell.BrowseForFolder(0, "Select a Windows folder:", 0, "") If Not objWindowsFolder Is Nothing Then strWindowsFolder = objWindowsFolder.self.Path & "\" Call ProcessFolders(strWindowsFolder) objMail.Display End If End Sub Sub ProcessFolders(strPath As String) Dim objFileSystem As Object Dim objFolder As Object Dim objFile As Object Dim objWordApp As Word.Application Dim objWordDocument As Word.Document Dim strDocumentName As String Dim strPDF As String Set objFileSystem = CreateObject("Scripting.FileSystemObject") Set objFolder = objFileSystem.GetFolder(strPath) For Each objFile In objFolder.Files strFileExtension = objFileSystem.GetExtensionName(objFile) If LCase(strFileExtension) = "doc" Or LCase(strFileExtension) = "docx" Then Set objWordApp = CreateObject("Word.Application") Set objWordDocument = objWordApp.Documents.Open(objFile.Path) 'Convert document to pdf strDocumentName = Left(objWordDocument.Name, (Len(objWordDocument.Name) - Len(strFileExtension)) - 1) strPDF = strPath & strDocumentName & ".pdf" objWordDocument.ExportAsFixedFormat strPDF, wdExportFormatPDF objWordDocument.Close False 'Attach the pdf to email objMail.Attachments.Add strPDF Kill strPDF End If Next 'Process all folders and subfolders If objFolder.SubFolders.Count > 0 Then For Each objSubfolder In objFolder.SubFolders If ((objSubfolder.Attributes And 2) = 0) And ((objSubfolder.Attributes And 4) = 0) Then ProcessFolders (objSubfolder.Path) End If Next End If End Sub
- After that, move cursor into the first subroutine.
- Subsequently, press “F5” to run this macro right away.
- In the popup small dialog box, select the Windows folder where the source Word documents are stored.
- At once, a new email will be created, in which you can see the attached PDF files, like the following screenshost.
Plagued by Outlook Troubles
Are you disturbed by miscellaneous Outlook problems? For instance, Outlook is frequent stuck in “not responding” state or Outlook PST file becomes inaccessible, etc. In general, you can first try inbox repair tool, Scanpst, to fix PST issues. Yet, at times, the problems may be beyond what the inbuilt tool can do. Therefore, you’d better keep a more potent external utility in vicinity, such as DataNumen Outlook Repair.
Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including sql repair and outlook repair software products. For more information visit www.datanumen.com