DataNumen Mark Entry System – A Free Mark Entry System for Teachers

Teachers always have tons of task to complete. They have to prepare notes for tomorrow’s class, track student’s performance, prepare reports for top management and many more. Let’s make the mark entry an easy task for them.

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If you want to start to use the software as soon as possible, then you can:

Download the Software Now

Otherwise, if you want to DIY, you can read the contents below.

Let’s Prepare the GUI

As shown in these images, prepare the tool with necessary sheets.

Sheet Name Description
Entry This is the GUI for mark entry.
Database This sheet acts as database and holds students’ marks
List This sheet has data that will be used to create dropdowns.
Students This sheet is the maps various students to their respective classes.

Sheet Entry

Sheet List

Sheet Student

From the VBA project window, rename sheets as shown here.Rename Sheets In VBA Project Window

Let’s make it functional

Copy the macro to a new module and attach macros to their respective buttons.

Macro Attach to Button Description
Class_dropdown This macro creates the drop down for “Class”
Section_dropdown This macro creates the drop down for “Section”
Subject_dropdown This macro creates the drop down for “Subject”
Show_List Show List This macro shows Students from the Selected Class and Section
Add_To_Database Submit This macro upload mark entries into the database sheet.
Sub Class_dropdown()
    Dim lr As Long
    Dim r As Long
    lr = lst.Range("A" & Rows.Count).End(xlUp).Row
    Dim prodlist As String
    For r = 2 To lr
        If prodlist = "" Then
            prodlist = lst.Range("A" & r).Value
        Else
            prodlist = prodlist & "," & lst.Range("A" & r).Value
        End If
        Next r
        With entry.Range("C2:D2").Validation
            .Delete
            .Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, Operator:= _
            xlBetween, Formula1:=prodlist
            .IgnoreBlank = True
            .InCellDropdown = True
            .InputTitle = ""
            .ErrorTitle = ""
            .InputMessage = ""
            .ErrorMessage = ""
            .ShowInput = True
            .ShowError = True
        End With
End Sub

Sub Section_dropdown()
    Dim lr As Long
    Dim r As Long
    lr = lst.Range("B" & Rows.Count).End(xlUp).Row
    Dim prodlist As String
    For r = 2 To lr
        If prodlist = "" Then
            prodlist = lst.Range("B" & r).Value
        Else
            prodlist = prodlist & "," & lst.Range("B" & r).Value
        End If
        Next r
        With entry.Range("G2:H2").Validation
            .Delete
            .Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, Operator:= _
            xlBetween, Formula1:=prodlist
            .IgnoreBlank = True
            .InCellDropdown = True
            .InputTitle = ""
            .ErrorTitle = ""
            .InputMessage = ""
            .ErrorMessage = ""
            .ShowInput = True
            .ShowError = True
        End With
End Sub

Sub Subject_dropdown()
    Dim lr As Long
    Dim r As Long
    lr = lst.Range("C" & Rows.Count).End(xlUp).Row
    Dim prodlist As String
    For r = 2 To lr
        If prodlist = "" Then
            prodlist = lst.Range("C" & r).Value
        Else
            prodlist = prodlist & "," & lst.Range("C" & r).Value
        End If
        Next r
        With entry.Range("K2:O2").Validation
            .Delete
            .Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, Operator:= _
            xlBetween, Formula1:=prodlist
            .IgnoreBlank = True
            .InCellDropdown = True
            .InputTitle = ""
            .ErrorTitle = ""
            .InputMessage = ""
            .ErrorMessage = ""
            .ShowInput = True
            .ShowError = True
        End With
End Sub

Sub Show_List()
    Dim r As Long
    Dim lr As Long
    Dim e As Long
    e = 5
    lr = std.Range("A" & Rows.Count).End(xlUp).Row
    For r = 2 To lr
        If std.Range("A" & r).Value = entry.Range("C2").Value And std.Range("B" & r).Value = entry.Range("G2").Value Then
            e = e + 1
            entry.Range("B" & e).Value = std.Range("C" & r).Value
            entry.Range("C" & e).Value = std.Range("D" & r).Value
        End If
        Next r
End Sub

Sub Add_To_Database()
    Dim r As Long
    Dim lr As Long
    Dim e As Long
    e = 5
    lr = entry.Range("B" & Rows.Count).End(xlUp).Row
    For r = 6 To lr
        Dim lrind As Long
        lrind = db.Range("B" & Rows.Count).End(xlUp).Row + 1
        db.Range("A" & lrind).Value = entry.Range("C2").Value
        db.Range("B" & lrind).Value = entry.Range("G2").Value
        db.Range("C" & lrind).Value = entry.Range("K2").Value
        db.Range("D" & lrind).Value = entry.Range("C" & r).Value
        db.Range("E" & lrind).Value = entry.Range("K" & r).Value
        Next r
End Sub

Tweak it

This script lets you create a very basic mark entry system. However, you can tweak it and create analytical reports using data from the sheet “Database”. It is a good practice to create a backup for the database sheet. This will help you to recover a corrupt xlsx sheet.

Author Introduction:

Nick Vipond is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including corrupt word and outlook recovery software products. For more information visit www.datanumen.com.

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