Copying your Outlook Signatures to a new PC or laptop

In this article we will explore how you can quickly shift your Outlook signatures to a new machine.

Copying your Outlook Signatures to a new PC or laptop

Are you planning to buy a new PC or laptop and your main worry is how to copy your different Outlook Signatures for different emails to the new device? Then, you have come to the right place to get the perfect solution for this problem. Interestingly, the method to copy your Outlook Signature to a new PC is very simple but it is not easily visible to the user. In fact, Microsoft acted smartly to hide the way to create backup of the Outlook signatures. Read on to acquaint yourself with the easiest way to copy the signatures from one PC to another.

First of all, bear in mind that MS Outlook doesn’t saves signatures in the .pst file format. Instead the signatures are saved in a different location and the easy way to open that location is by clicking first on the File Tab. Then, once the Account Information Screen appears, choose on the Options from a list of menus. Next step would be to select the Mail Option from the list of another menu items appearing in the Options Outlook Dialog Box. Scrolling down the Compose Message Part, you will then need to click on Signatures Button along with CTRL. Once the Signature Folder appears, you just need to copy all the files present in the folder to your desired location in order to preserve the backup of your Outlook Signatures.

It will also be useful for you to know that you can easily restore the Outlook Signatures by simply copying them from the backup location right back in your C:\Users\username\AppData\Roaming\Microsoft\Signatures Location. After copying the signature in this location, you will save the signature for an easy access whenever you open your Outlook in the future. However, for users who have some selected signatures set as default signatures for new email messages, there will be a need to redefining them once again in Outlook on a new device.

Another shortcut method to copy your Outlook Signatures from one computer to another is to first exit the Outlook and then open up the folder where your signatures are saved. For this you can easily type the command %APPDATA%\Microsoft\Signatures in the Start Menu and copy the signatures. After this open the same folder by the name %APPDATA%\Microsoft\Signatures on the new computer, where you wish to copy the signatures. Last step would be to open the MS Outlook and check whether your signatures have been copied or not and you will obviously note that all your signatures and stationery has been copied from the old computer to the new one.

At times a backup PST file may get corrupted during a transfer process

When you are looking to shift your Outlook PST backup data file between different machines, you need to be careful about the process. At times PST files get corrupted during the transfer process due to I/O or other logical errors. In such a situation you may need to call in a specialized Outlook recovery tool like the DataNumen Outlook Repair application to get back your data. Besides recovering data from compromised PST files, the application can also be used to backup data on a remote drive or break a large PST file into parts

Author Introduction:

Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit

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