Would you like to create a receive-only or send-only email account in Outlook? This article will teach you how to accomplish it in detail.
In reality, no matter to configure a receive-only or send-only email account, you can use a similar method to achieve it with effortless ease. You should firstly set up the email account with a fake outgoing or incoming mail server, and then configure the account not to send or receive mail items via defining Send/Receive groups. Here are the elaborate steps.
Add a Receive-only Email Account
- At the very outset, start Outlook and head to “File” menu.
- Then click the “Account Settings” button on the “Info” tab.
- In the subsequent dialog box of “Account Settings”, click “New” button.
- After that, a new window of “Add New Account” will pop up. Here you should select “E-mail Account” and click “Next”.
- In the latter “Auto Account Setup” screen, choose “Manually configure server settings or additional server types” and hit “Next” button.
- And in the following screen of “Choose Service”, opt for “Internet E-mail” and press “Next” button.
- Later you will be required to add the account info manually. Here come the most critical steps. Follow the operations below:
- Firstly, you should fill the correct information in the “Your Name”, “E-mail Address”, “Incoming mail server”, “User Name” and “Password” fields.
- Then choose “POP3” in the “Account Type” field.
- Next you need to type a fake outgoing mail server, such as a word “office” alike.
- Later deselect “Test Account Settings by clicking the Next button” option.
- Ultimately hit “Next” button.
- After “Next”, you will receive the congratulations from Outlook for successful finish account setup. Click “Finish” button to return to Outlook.
Note: A fake outgoing mail server will bring out Outlook error in send/receive progress. Thus you should proceed to forbid the email account to send emails.
- After backing to the Mail pane, shift to “View” tab and click on “Send/Receive Groups” button. Select “Define Send/Receive Groups” from drop down list.
- In the new dialog box of “Send/Receive Groups”, click “Edit” button.
- After that, another new dialog will show up, in which you should select the correct account firstly and then deselect “Send mail items” option.
- Finally click a series of “OK” until all the dialog boxes are closed. From now on, this account will only receive emails.
Add a Send-only Email Account
- To start with, repeat the Step 1 to 6 in the method of adding a receive-only email account
- Then in the “Internet Email Settings” screen, fill in the common information except “Incoming mail server”. You should type a flake one. And remember to uncheck “Test Account Settings” option
- Next click “More Settings” button. In the new dialog box, switch to “Outgoing Server” tab and configure the outgoing server authentication.
- Later click “OK” > “Next” > “Finish” to complete the email setup.
- After that, take the Step 9 and 10 in the first method. In the “Send/Receive Settings for All Accounts”, choose the account and uncheck the “Receive mail items” option.
- Eventually click “OK” to close all the dialog boxes. Thereafter, the new added email account will be permitted to send emails only.
Dispose of Outlook Errors and Corruptions
Errors can occur to Outlook at any time and without any omens. Therefore, for novice in Outlook, it must be a vexing issue. Actually, getting to know how to get rid of them is a matter of necessity if you intend to use Outlook for decades. The most common tool to fix Outlook error must be the built-in repair tool, Scanpst. If it fails unluckily, you still can employ a more potent tool, like DataNumen Outlook Repair.
Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including repair SQL data and outlook repair software products. For more information visit www.datanumen.com