5 Ways to Set Different Background Colors for Different Pages in Your Word Document

In this article, we will give you 5 ways to set different background colors for different pages in your Word document.

Word allows us to set a background color for our document. However, it will apply the same color for all pages. But, sometimes we may need to print a document with multiple background colors, or highlight important pages with different background colors. In such cases, we need some workarounds to set different background colors for different pages.Set Different Background Colors for Different Pages

Method 1: Insert a Text Box

  1. First and foremost, click “Insert” and choose “Text Box”.
  2. Next choose “Draw Text Box” on the drop-down menu.Click "Insert"->Click "Text Box"->Click "Draw Text Box"
  3. Then draw a text box to cover the entire page.
  4. Now right click on the outline of text box. Move cursor on “Wrap Text” and click “Behind Text” on its submenu. You will be able to see the texts then.Right Click ->Choose "Wrap Text"->Choose "Behind Text"
  5. Next, right click on text box outline again. This time choose “Format Shape”.
  6. In “Format Shape” dialog box, click “Fill” and then choose a fill color.Click "Fill"->Choose a Fill Color
  7. Then in the same box, click “Line Color” tab.
  8. And select “No line”. Close the box.Click "Line Color"->Select "No line"

Now if you need to print the document, go to open “Word Options” by clicking “File” and “Options”. Next click “Display” and check “Print drawings created in Word” and “Print background colors and images” boxes. Click “OK”.Click "Display"->Check Print Options->Click "OK"

Here is the effect:Effect of Inserting a Text Box

Method 2: Insert a Shape

  1. Firstly, click “Insert” and choose “Shapes”.
  2. Then select “Rectangle”.Click "Insert"->Click "Shapes"->Click "Rectangle"
  3. Next your cursor will change to a cross sign. Use it to draw a rectangle to cover the page.
  4. Likely, right click on the shape.
  5. Repeat from step 4 to 8 in method 1.

Ensure the print options are properly set if you need to print the document.

The above 2 methods are best used to apply colors for individual pages. If you have multiple pages which need to be in the same color, you may consider the following solutions.

Method 3: Copy the Color to More Pages

  1. After employing method 2, click on colored page and press “Ctrl+ D” to copy the color.
  2. Next drag the shape to another page and release your cursor. You will see the color is perfectly pasted.Multiple Pages with the Same Background Color

Method 4: Insert Section Breaks

  1. If you need to apply a color for a number of pages in order, you can create a section first. Move cursor to the start of the first page in the section, click “Page Layout”, click “Breaks” and choose “Continuous”. This inserts a section break.Click "Page Layout"->Click "Breaks"->Click "Continuous"
  2. Move cursor to the end of the last page in the section. Use the same way to insert a section break.
  3. Then double click on the header of the first page in the section to enter header and footer mode.
  4. Deselect the “Link to Previous”.Deselect "Link to Previous"
  5. Go to the first header of the next section. Repeat step 4.
  6. Then use either method 1 or 2 to color the pages.
  7. Lastly, click “Design” and click “Close Header and Footer” to exit header mode.Click "Design"->Click "Close Header and Footer"

Method 5: Split a Document

There is one last way that is to split a document into several subdocuments. Then click “Page Layout”, click “Page Color”, and choose a color.Click "Page Layout"->Click "Page Color"->Choose a Color

Fix the Annoying Word Issues

As most Word users have noticed, Word is susceptible to errors and mistakes. This is excusable but something needs to be fixed. Otherwise our treasurable data would be on the line. Thus, it’s necessary to find a utility to fix Word.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including fix xls and pdf repair software products. For more information visit www.datanumen.com

2 responses to “5 Ways to Set Different Background Colors for Different Pages in Your Word Document”

  1. 谢谢。这是看到的对这个问题,最全面的解答。希望微软能增加不同页面,可以直接设置不同背景色的功能。

  2. Fantastic web site. Plenty of useful information here. I’m sending it to some friends ans also sharing in delicious. And naturally, thanks to your sweat!

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