4 Quick Tips to Access Your Recent Word Documents

This article is devoted to introduce you 4 quick tips to open your recent used Word file to save time.

Sometimes, you may have to work on the same Word file for quite a time. Then you will access the file quite often. Usually, we will find the file by going to the location where we save it. However, this way costs time. Moreover, here is another question: what if you happen to forget the file location?

That is definitely a huge problem. Therefore, follow us to grasp the bellowing 4 tips to quickly visit the previously opened Word file.

Tip 1: Pin the File to “Recent Documents” List

  1. First and foremost, open your Word.
  2. Then click “File” tab.
  3. Next, click “Recent” option.Click "File" -> Click "Recent" ->Click the Pin

Now you can see these documents you recently opened on “Recent Documents” list. And behind each               document, there is a pin.

  1. Just click the pin. You can see the position of the pin changes, as if it actually pins the item to a wall. By doing so, this file will be fixed on the place. So next time you open Word, you can see it.
  2. And click the pin again and you are able to unpin the file.
  3. Or you can right click on the document you will frequently use.
  4. Then choose “Pin to list” to pin the file.Right Click the File ->Choose "Pin to list"
  5. And choose “Unpin from list” to unpin it.
  6. Next to the “Recent Documents” list, it’s the “Recent Places” list. They are places where your recently opened files storage. So similarly, if you use certain folder quite often, you can think about pinning it.Pins on "Recent Places"

Tip 2: Put Recent Documents to Quick Access List

When you open Word and click “File”, you can see many options on the left-side column. And there is the quick access list in the area below the “Close” and above “Info”, such as below:Quick Access List in Word

The files you recently open are on the list, so you can quickly access them by looking through the list. Actually, you can understand it as a mini version of the “Recent Documents” list.

Certainly, you can set it on your own. At the bottom of the “Recent Documents” list, there is the “Quickly access this number of Recent Documents” box. You can only view the quick access list after checking this box. And there is a spin box, which allows users to determine the number of the files they want on the quick access list."Quick access this number of Recent Documents" Box and the Spin Box

The following steps will show you how to customize the quick access list:

  1. Repeat from step 1 to step 3 in method 1.
  2. Check the “Quickly access this number of Recent Documents” box first.
  3. Now you will be able to choose a number in the spin box.Click "File" -> Click "Recent" ->Check "Quickly access this number of Recent Documents" Box ->Choose a Number

You can see there is one file listed on the quick access list area. Next time, click it and you can access it.

Tip 3: Pin Recent Files on Windows “Start” Menu

Besides pinning files in word, Windows permits you to pin files on its “Start” menu, too. Here are detailed leads:

  1. Click “Start” first.
  2. Then hover your cursor over “Microsoft Word 2010” to see the recent files. You too can pin the file here.Click "Start" ->Click the button with a Triangle to View Recent Files

If you are using another version of Word, just find the program accordingly.

Tip 4: Create a File Shortcut on Desktop

Apart from pin files on certain place, you can also fix them on desktop that is to create a shortcut. So steps to create shortcut are as below:

  1. Find the file first.
  2. Then right click.
  3. Next click “Send to” option.
  4. Now a new menu will appear. Click “Desktop (create shortcut)”.Right Click the File ->Choose "Send to" ->Choose "Desktop (create shortcut)"
  5. Then you can see the file shortcut on desktop, such as below:A Desktop Shortcut for File

Comparison of 4 Tips

Tips Advantages Disadvantages




Pin the File to “Recent Documents” List

1.        The file you pinned will not be overlapped by other files until you unpin it.

2.        You can pin several files as you need.

3.        You can also pin a folder with this method so you don’t have to pin documents one by one.

4.        You don’t have to make sure the file location.





You have to pin files one by one if there are not in one folder.


Put Recent Documents to Quick Access List

1.        You can set the number of quickly accessing recent files.

2.        You don’t have to make sure the file location.

You cannot fix certain file at its place because when you open a new file, the previous one can disappear.



Pin Recent Files on “Start” Menu


1.        You can quickly find your file without opening Word.

2.        You can pin your file there too.

3.        You don’t have to make sure the file location.

1.        The files showing there have a number limitation.

2.        You can only pin files but not folders.





Create a File Shortcut on Desktop


1.        It’s the quickest way to access you file.

2.        By creating a shortcut, you can always access the file on desktop and it will not get lost.


1.        You have to know and be sure of the exact location where you save your file before you starting creating shortcut.

2.        You should avoid creating too many shortcuts on desktop or you will probably confuse yourself.

If Word Stop Working

Word is capable of so many functionalities, yet it can stop working at any time. Certainly such a random case will possibly do some damages to your files or you may even lose them totally. Thus it would be wise to get a Word docx file repair tool first, for it can restore most or even all parts of your file.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including Excel xls repair and pdf repair software products. For more information visit www.datanumen.com

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