10 Best Export MS SQL to CSV Tools (2024) [FREE DOWNLOAD]

1. Introduction

In today’s intricate digital landscape, converting data into a flexible and universally readable format is imperative in order to understand, control, and make data-driven decisions successfully. A prevalent instance of this is converting data from Microsoft SQL server databases into Comma Separated Values (CSV) format.

1.1 Importance of Export MS SQL to CSV tool

Exporting MS SQL to CSV is critical in various scenarios, with the primary intention often being to share data or to open the data in a different program. CSV is a simple file format used to store tabular data such as a spreadsheet or a database. Tools which export MS SQL to CSV allow users to generate CSV files from their SQL data conveniently, thereby facilitating seamless data interchange between various systems that support different data formats. Such tools play a key role in both the interoperability and provisions for data analysis.

1.2 SQL Server Data Recovery Software

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1.3 Objectives of this Comparison

The objective of this comparison is to help you understand the distinctive features, benefits, and drawbacks of different tools available for exporting MS SQL to CSV. The comparison aims to provide a clear picture, assisting you in identifying the most suitable tool based on your specific requirements. Every tool in this comparison will be analysed based on its features, advantages and disadvantages to provide a comprehensive view.

2. Export SQL table to CSV via SQL Server Management Studio

SQL Server Management Studio (SSMS) is a comprehensive toolset provided by Microsoft that allows users to manage, configure, and administer SQL Server instances. SSMS is one of the methods you can use to export SQL tables to CSV without the need for any additional software or tools. By using the import and export wizard provided in SSMS, users can easily extract their SQL data to a CSV file.

2.1 Pros

Cost-effective: Since SSMS is a built-in tool provided by Microsoft for SQL Server administration, there are no additional costs for using the tool to export SQL to CSV.
User-friendly Interface: The tool provides a user-friendly wizard approach for exporting data, making it easy for both technical and non-technical users to operate.
Single Environment: SSMS offers an all-in-one environment for managing SQL Server, which means you can perform various tasks, including SQL to CSV export, in the same application.

2.2 Cons

Complex for Beginners: While SSMS’s UI can be seen as user-friendly by those with knowledge of SQL Server, users who are new to SQL Server may find the process of exporting SQL to CSV using SSMS a bit complex.
No Command-Line Interface: For users who prefer command line-based data export, SSMS may not satisfy their needs as it is primarily GUI-based.
Windows Restriction: SSMS is limited to Windows systems, thus limiting portability and accessibility for users on other operating systems.

3. BCP(Bulk Copy Program) SQL to CSV

Bulk Copy Program (BCP) is a command-line utility that ships with Microsoft SQL Server. It facilitates the export and import of large amounts of data in and out of SQL Server databases. It supports various data types and file formats, including CSV. BCP offers a quick way to dump data from your SQL Server database into CSV files.

3.1 Pros

Speed: BCP is known for its speed, making it a preferred option when dealing with large databases or tables as it can export data quickly.
Flexibility: Besides exporting data, BCP also supports importing data into SQL Server databases, making it a versatile tool.
Command-line Interface: For developers and database administrators who prefer using command line, BCP provides a robust CLI for exporting data.

3.2 Cons

Technical Knowledge Required: Given its command-line interface, BCP requires a higher level of understanding and comfort with command line scripting.
Error Handling: While BCP is efficient, its error reporting is not as robust or readable compared to some other tools. Troubleshooting can therefore be more challenging.
Not User-friendly: BCP may not be suitable for users without technical backgrounds due to its command-line nature which can come off as non-intuitive.

4. dbForge Studio for SQL Server

dbForge Studio for SQL Server is an integrated environment for SQL Server development, management, and administration. It comprises a number of useful features and tools that facilitate efficient database development and management. Among these features is the ability to export data from SQL Server to CSV.

4.1 Pros

Comprehensive Toolset: dbForge Studio features a comprehensive toolset offering a robust suite of features, besides SQL to CSV export.
Simple GUI: This tool offers a simple graphical interface that makes complex database management tasks, like exporting SQL to CSV, straightforward and intuitive.
Advanced Data Handling: dbForge offers a wide range of capabilities including data filtering, sorting, and exporting subsets of data, offering more control over the data export process.

4.2 Cons

Cost: dbForge Studio is a paid software, representing an extra cost in comparison to SQL Server built-in tools.
Overwhelming for Beginners: While the toolset is extensive, it could be overwhelming and confusing for beginners to navigate through and locate the required functionalities.
System Requirements: dbForge Studio requires significant system resources, which could affect performance if used on lower-specification systems.

5. Airbyte

Airbyte is an open-source data integration platform that facilitates synchronization across different databases, web apps, file storage systems, and more. It includes the ability to extract data from SQL Server databases and export it to a local CSV file with a user-friendly interface, making it a comprehensive data synchronization solution.

5.1 Pros

Open-Source: Being open-source makes Airbyte a cost-effective solution since it’s free to use and modify.
Fully scalable: Airbyte has been designed keeping scalability in mind, thus allowing for robust handling of large databases.
Customization: With the flexibility of open-source, users can enhance or modify the code to suit their specific requirements.

5.2 Cons

Requires setup: Being an open-source platform, Airbyte requires manual download, setup and configuration, which may pose challenges for less technical users.
Depends on community support: While there is active community support, it might not match the level of professional support offered by paid tools.
Steep learning curve: Engineers new to open-source projects and those without a background in docker-based applications might face a learning curve in setting up and using Airbyte.

6. Intelligent Converters SQL Server to CSV

Intelligent Converters is a software company specializing in database conversion, migration, and synchronization. Their SQL Server to CSV tool is built for one specific purpose: to facilitate an effective and efficient conversion of SQL Server database into CSV format. This tool is designed to be straightforward and user-friendly.

6.1 Pros

Specialized Tool: As the tool is specifically designed for SQL to CSV conversion, it is optimized for this task, delivering efficient performance.
User-Friendly: It offers a simple, easy-to-use interface that makes the process of exporting SQL to CSV straightforward and hassle-free.
Supports Multiple SQL versions: Intelligent Converters tool supports all versions of MS SQL Server and offers command line support.

6.2 Cons

Limited Functionality: As it’s a specialized tool, users might find their operations limited if they require additional functionalities beyond SQL to CSV conversion.
Paid Product: The tool is not free, introducing an additional cost.
No Advanced Export Options: The tool lacks advanced export options like filtering or export to other file formats.

7. Systools SQL Database Recovery Tool

Systools SQL Database Recovery is a tool primarily designed for recovering data from corrupt or damaged SQL Server databases. Additionally, it provides a feature to export the recovered data to CSV format, thus serving a dual purpose of recovery and data export.

7.1 Pros

Data recovery capability: The primary advantage of Systools is the ability of recovering data that has been corrupted or damaged, which not all SQL to CSV export tools can do.
Data Export: After successfully recovering data, the tool provides the functionality to export the data in different formats including CSV.
Selective Export: Users can select specific tables or data they wish to export, providing granularity in the data export process.

7.2 Cons

Costly: The tool is a premium solution and might be more expensive than other simple export tools.
Complex Interface: The interface might be a bit complex for beginners or users who just require a simple export functionality.
Overkill for Simple Exports: For users who merely require an export function without the need for data recovery, this tool might provide more functionality than what they require, making it a potentially less fitting choice.

8. Cigati SQL Recovery Tool

The Cigati SQL Database Recovery Tool allows users to recover and restore SQL Server databases that are corrupt or damaged. Subsequently, the tool provides the capability to save the recovered data into multiple formats including CSV, allowing it to serve dual purposes of recovery and data conversion.

8.1 Pros

Data Recovery: One of the tool’s major advantages is its ability to recover data from corrupt SQL Server databases and restore tables, views, triggers, stored procedures, rules, etc.
Diverse Data Storage: After recovery, users can store their data in different formats including CSV, a feature not typically included in standard recovery tools.
User-Friendly: The tool features an intuitive interface, making it accessible for users with different levels of technical expertise.

8.2 Cons

Expensive: The cost of this premium tool may deter some users, especially those who just need a simple export functionality.
Specialized Purpose: The tool’s prime focus is on recovery rather than export, which might make it excessive for users looking for a straightforward SQL to CSV export tool.
Performance: The speed and efficiency of the software might be affected when dealing with very large files for recovery and export.

9. ConvertCSV SQL to CSV

ConvertCSV is an online utility that allows users to convert SQL queries into CSV format. It is a simple web-based tool designed to offer hassle-free data export without the need to download or install any software.

9.1 Pros

Web-based: As an entirely web-based tool, it does not require any installation, making it convenient for users who need a quick conversion without complicated software.
User-friendly: ConvertCSV provides a straightforward interface that is easy to understand, allowing even non-technical users to perform data exports easily.
Flexible: ConvertCSV allows users to enter SQL queries directly and get results in CSV format.

9.2 Cons

Internet dependent: Since it’s a web-based tool, any operation on the platform becomes dependent on the user’s internet speed and stability.
Data Security: Since it’s an online platform, concerns about the security and privacy of sensitive data can arise.
Limited Functionality: Compared to standalone software, web-based tools like ConvertCSV usually offer limited functionality.

10. GroupDocs SQL to CSV Converter

GroupDocs SQL to CSV Converter is a web-based tool that enables users to convert their SQL files into CSV format without any software installation. Users can simply upload their SQL files, and the tool will convert the files into CSV format ready for download.

10.1 Pros

User-Friendly: GroupDocs offers a simplified user interface that requires no technical know-how, making it easy for users of all levels to use.
No Software Requirements: This tool is completely online based, eliminating any need for software installation or system requirements.
Quick Conversion: The tool promises a fast conversion process, which is ideal for urgent tasks.

10.2 Cons

Internet Dependent: As a web-based tool, it requires a stable internet connection to function properly.
Data Security Concerns: Uploading data onto an online tool might pose potential security or privacy concerns for sensitive data.
File Size Limitations: Depending on the service package or as a free user, there might be limitations on the size of the file you can convert.

11. Aspose SQL to CSV Converter

Aspose SQL to CSV Converter is an online platform that offers quick and easy conversion of SQL data to CSV format. This free online tool simplifies data conversion by enabling users to upload their SQL file, run the conversion process, and download the resulting CSV file.

11.1 Pros

Easy to Use: Aspose provides an intuitive interface that allows users to efficiently convert their SQL data into CSV format with minimal hassle.
No Installation Required: The tool operates entirely online, eliminating the need for any software installation.
Free: Aspose SQL to CSV is free to use, making it an economical choice for users with budget constraints.

11.2 Cons

Internet Dependent: As an online tool, a stable internet connection is essential for the tool’s smooth operation.
Data Security: For sensitive data, privacy issues may arise due to the need to upload data onto the online platform.
Limited Advanced Features: The tool’s usability can be somewhat restricted for complex needs as it lacks advanced data handling features available in dedicated SQL tools.

12. Summary

12.1 Overall Comparison Table

Tool	Features	Ease of Use	Price	Customer Support
Export SQL table to CSV via SQL Server Management Studio	Built-in SQL Server tool	Moderate	Free with SQL Server	Community Support
BCP(Bulk Copy Program) SQL to CSV	Data import and export, CLI interface	Technical	Free with SQL Server	Community Support
dbForge Studio for SQL Server	SQL Server management and development features	Easy	Paid	Dedicated Support
Airbyte	Data synchronization across various systems	Moderate	Free	Community Support
Intelligent Converters SQL Server to CSV	SQL to CSV conversion	Easy	Paid	Dedicated Support
Systools SQL Database Recovery Tool	Database recovery and data export	Moderate	Paid	Dedicated Support
Cigati SQL Recovery Tool	Database recovery and data export	Easy	Paid	Dedicated Support
ConvertCSV SQL to CSV	SQL to CSV conversion	Easy	Free	Online Support
GroupDocs SQL to CSV Converter	SQL to CSV conversion	Easy	Free	Online Support
Aspose SQL to CSV Converter	SQL to CSV conversion	Easy	Free	Online Support

12.2 Recommended Tool Based on Various Needs

The choice of the tool mainly depends on the specific needs and requirements of users:

Users seeking a free and quick solution might consider online tools like ConvertCSV, GroupDocs, and Aspose.
For users dealing with large databases or preferring script-based data handling, BCP provides a robust command line interface.
If data recovery from a corrupt database is also required, users can opt for tools like Systools SQL Database Recovery and Cigati SQL Recovery Tool.
dbForge Studio and Intelligent Converters would be more suitable for users looking for a simple, user-friendly interface with a range of functionalities.

13. Conclusion

13.1 Final Thoughts and Takeaways for Choosing an Export MS SQL to CSV Tool

Selecting the right tool for exporting MS SQL to CSV largely depends on your specific needs, technical skills, and budget. Each tool mentioned above has its own set of strengths and weaknesses, hence a careful consideration of these aspects is crucial.

If you’re looking for a free tool with basic export functionality and ease-of-use is a top priority, consider online tools like ConvertCSV or Aspose. For power users needing to manipulate large databases, command-line utilities like BCP (Bulk Copy Program) could offer the speed and flexibility they require. On the other hand, if your needs include advanced features such as data recovery, options like Systools SQL Database Recovery and Cigati SQL Recovery Tool could be well-suited.

Remember that each tool has its trade-offs and none can be classified as “the best.” Instead, seek out the one that aligns best with your individual needs and circumstances.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, which provides a wide range of products, including product to repair Word documents.