How to Reply an Email to All Its Original Senders & Recipients Separately in Outlook

When using “Reply All”, you may want to send the reply to its original sender and recipients separately. In this article, we will look at this requirement and introduce you a handy method to get it.

You must have ever received an email that is not only sent to you but also sent to many other recipients. At that time, you may need to reply this email to both its original sender and the other recipients. In general, you can use the “Reply All”. However, sometimes, for purposes of confidentiality, you may want to send the replies separately. In such a case, it’s highly suggested to utilize the way shared thereinafter, which can save you from troublesome repetitive operations.

Reply an Email to All Its Original Senders & Recipients Separately in Outlook

Reply an Email to All Its Original Senders & Recipients Separately

  1. To begin with, access Outlook VBA editor via “Alt + F11” key shortcut.
  2. Then, in the popup “Microsoft Visual Basic for Applications” window, put the following VBA code into a module.
Sub ReplyAllSeparately()
    Dim objReplyAllMail As Outlook.MailItem
    Dim objRecipients As Outlook.Recipients
    Dim objRecipient As Outlook.Recipient
    Dim objSeparateReply As Outlook.MailItem
    Set objReplyAllMail = Outlook.Application.ActiveInspector.CurrentItem
    Set objRecipients = objReplyAllMail.Recipients
    'Separate recipients
    For i = objRecipients.Count To 1 Step -1
        Set objRecipient = objRecipients.Item(i)
        Set objSeparateReply = objReplyAllMail.Copy
        objSeparateReply.To = ""
        objSeparateReply.Recipients.Add (objRecipient.Name)
    objReplyAllMail.Close olDiscard
End Sub

VBA Code - Reply an Email to All Its Original Senders & Recipients Separately

  1. After that, add this macro to Quick Access Toolbar of Message window, by the steps shown in the article – “How to Run VBA Code in Your Outlook“.
  2. Eventually, you can have a try.
  • First off, select an email and hit “Reply All” button.Reply All
  • A new mail will display, in which you can see all the original sender and recipients are in “To” field. Now you can compose the reply at will.Compose Reply
  • After that, you can click the macro button in Quick Access Toolbar.Run Macro in Current Reply
  • At once, the replies will be sent to the recipients separately. You can find the outgoing replies in the “Outbox” folder, like the following image.Separate Replies in Outbox

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