How to Quickly Remove Attachments from Emails Older Than a Specific Date with Outlook VBA

So as to keep Outlook mailbox in small size and prevent Outlook data corruption, it is suggested to remove attachments from the emails which were received or sent a specific period ago. This article will help you quickly accomplish it with Outlook VBA.

As we all know, with Outlook mailbox larger, Outlook data will become much more vulnerable. Therefore, I get used to removing the attachments in the aged emails which are older than a specific date, since that I usually have saved these attachments to my local disk before. But it is a bit troublesome that I have to find out what emails are aged and then manually remove the attachments. In order to improve my efficiency, I come up with a solution by means of Outlook VBA.

Remove Attachments from Received Emails Older Than a Specific Date

  1. To begin with, open Outlook and turn to “Developer” tab.
  2. Then press the “Visual Basic” button in the “Code” group.Visual Basic Button
  3. A new window will turn up. In it, you should open a new module and copy the following codes into it.
Sub RemoveAttachmentsfromAgedEmail()
    Dim olInbox As Outlook.Folder
    Dim varItem As Variant
    Dim i As Integer
    Dim intDatDiff As Integer
    Dim Att As Attachment
    Set olInbox = Session.GetDefaultFolder(olFolderInbox)

    For i = olInbox.Items.Count To 1 Step -1
        Set varItem = olInbox.Items.Item(i)
        If varItem.Class = olMail Then
           'calculate the period between now and the received time 
           intDatDiff = DateDiff("d", varItem.ReceivedTime, Now)
           'You can replace "50" as per your needs
           If intDatDiff > 50 Then
              For Each Att In varItem.Attachments
              Next Att
           End If
        End If
End Sub

The Code Aimed to Remove Attachments

  1. Now you can exit the current “Visual Basic” window and proceed to add the macro to Quick Access Toolbar. Follow the steps below:
  • Firstly, hit the down arrow in the Quick Access Toolbar and choose “More Commands” from the drop down list.
  • Then you should select “Macros” in “Choose commands from” field.
  • Next select the correct macro and click “Add” button in center.Add the New Macro to Quick Access Toolbar
  • Lastly, click “OK” button to enable it and back to Outlook main window.
  1. Eventually you can find and click on the button in Quick Access Toolbar. The attachments in the mails, which are older than your specified date, will get removed quickly.Remove Attachments from Aged Emails by VBA

Remove Attachments from Sent Emails Older Than a Specific Date

To achieve this aim, you can copy the whole VBA codes above but change some certain lines by following the notices below:

  1. Firstly, change all the “olInbox” to “olSentItemFolder” in the VBA codes.
  2. Then replace “Set olInbox = Session.GetDefaultFolder(olFolderInbox)” with:
Set olSentItemFolder = Session.GetDefaultFolder(olFolderSentMail)
  1. Next replace “intDatDiff = DateDiff(“d”, varItem.ReceivedTime, Now)” with:
intDatDiff = DateDiff("d", varItem.SentOn, Now)

Eliminate Annoying Outlook Errors

If you’ve used Outlook for a long time, frequent errors must have become common matters. It is apparent that you cannot predict or completely get rid of them. What you can do is just to try your best to resolve them. For example, use the inbox repair tool, Scanpest.exe to fix Outlook email error. Also, you have to make a regular backup for your Outlook data in case of unanticipated crash.

Author Introduction:

Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including repair SQL Server mdf damage and outlook repair software products. For more information visit

2 responses to “How to Quickly Remove Attachments from Emails Older Than a Specific Date with Outlook VBA”

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  2. Thanks for your macro! It really helped me to get started, but I did find there was an issue when e-mail items have multiple attachments, presumably because the For Each loop breaks when you delete attachment items because I was able to fix it by using a regular For loop to iterate the attachment items.
    I also needed to prevent it from iterating through all e-mail items for better performance in large mailboxes and have the liberty to run it on a folder of choice.

    I hope this might help someone else down the road and the formatting comes out alright. Cheers!

    Sub RemoveAttachmentsfromAgedEmail()
    Dim olTargetFolder As Outlook.Folder
    Dim colItems As Outlook.Items
    Dim mailItem As Outlook.mailItem
    Dim i, j As Integer
    Dim intDatDiff As Integer
    Dim ArchiveDate As String
    Dim Filter As String

    ‘ let user pick folder
    Set olTargetFolder = Application.GetNamespace(“MAPI”).Session.PickFolder()
    ‘ parse archivedate for one year ago
    ArchiveDate = Format(DateAdd(“d”, -365, Now), “ddddd h:nn AMPM”)
    ‘ need to restrict items with filter to avoid iterating all, we only want those with attachments older than one year
    Filter = “@SQL=” & Chr(34) & “urn:schemas:httpmail:hasattachment” & Chr(34) & “=1 AND ” & _
    Chr(34) & “urn:schemas:httpmail:datereceived” & Chr(34) & “<='" & ArchiveDate & "'"

    ' apply the filter on the items in the choosen folder and take the rest
    Set colItems = olTargetFolder.Items.Restrict(Filter)

    For i = colItems.Count To 1 Step -1
    Set mailItem = colItems.Item(i)
    'Debug.Print ("Found: " & mailItem.Subject & "received: " & mailItem.ReceivedTime)
    For j = mailItem.Attachments.Count To 1 Step -1
    'Debug.Print ("Removed: " & Att.DisplayName)
    End Sub

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