Same as MS Word, Outlook also comes loaded with bookmark feature. Via utilizing bookmarks, we can quickly skip to the specific location in the messages without needs to scroll through large blocks of text.
No matter in my drafts, received emails or sent emails, I always prefer to add bookmarks, such that I can quickly locate my desired places. Of course, to those received and sent emails, I should set the message in edit mode at first and then can add the bookmarks. Here are some tips pertaining to the bookmarks in Outlook messages.
Add Bookmarks in Outlook Messages
- At the very outset, you need to create a new email by click “New Email” button in Home ribbon.
- In the message window, you can fill in the message body. And put the cursor at the place where you would like to add a bookmark.
- Then switch from “Message” tab to “Insert” tab, under which you should locate the “Bookmark” button in the group of “Links”.
- In the popup dialog box, you should specify a name to this bookmark. After naming it, click “Add” button, which will close the dialog automatically.
Use the Bookmarks to Jump to a Specific Location in Outlook Messages
- To use the Bookmark, still in the message window, you should go to “Insert” tab and click “Bookmark” button.
- Then in the dialog box of “Bookmark”, you can select the target bookmark and click “Go to” button.
- Eventually, the dialog will close and the cursor will jump to the position where the selected bookmark is located.
Link the Selected Texts to a Specific Bookmark
Apart from using bookmark via clicking “Go to” button, you could also link the selected texts to a specific bookmark, which look like a clickable index in Outlook messages. By this means, when you click on the selected texts, you can quickly go to the specified bookmark position.
- In the first place, you should select the text or other objects in the current message body.
- Then right click it and choose “Hyperlink” from the context menu.
- In the following window of “Insert Hyperlink”, you should click “Place in This document” in “Link to” list at the left side.
- Next in the center pane of “Select a place in this document”, you should pitch on one bookmark under the “Bookmarks”.
- Finally click “OK” to link the texts to the bookmark successfully and back to the message. When the cursor is put on the selected text, a tooltip will show up.
You can have a try. When you press “Ctrl” and click the text, you will skip to the bookmark.
What to Do in Case of Severe Outlook Crashes
As we all know, when using Outlook, we may encounter assorted errors, and even crashes. Thus we should remain prepared for unexpected crashes in advance. For instance, we should make regular backups, which can restore data in quick time. Moreover, we should also get hold of a proficient repair tool, like DataNumen Outlook Repair, which earns lots of kudos due to its high Outlook recovery rate.
Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com