In Outlook 2013 Rules can help you tweak the appearance and collation of emails

Rules in Outlook 2013 can be used tweak the way email appear in your Outlook email client

In Outlook 2013 Rules can help you tweak the appearance and collation of emails
Life becomes disciplined with the help of rules and the same applies to MS Outlook too. Yes, with the proper utilization of the Rules feature, working on MS Outlook becomes more organized and easier too. In simpler words, Rules in MS Outlook means a set of actions or an action implied automatically on various received and sent email messages and the best thing is that the user gets the chance to define these rules by himself or herself.

Basically, there are Two Types of Rules in Outlook, including, Server Based Rules and Client Based Rules. Server Based Rules are the ones that apply to your mailbox if it is connected to an Exchange Mail Server, no matter, whether your Outlook is working or not. Keep in mind that these rules get applied to the emails the moment they are first delivered in your mailbox and they must run until the messages are finished on the server. Secondly, there are Client Based Rules, which come to action at the last after completing all the other rules. As the name suggests, these rules applies to only particular clients or systems and not on the whole server. Please bear in mind that if you are using both types of rules then, the server based rules will be given the priority to be applied before the client based rules.

Apart from using the Automatic Rules, you can even Run Rules Manually in Outlook by simply following a set of steps. Firstly, you need to select the File Tab and then pick the Manage Rules And Alerts Option. After this, select the Run Rules Now Option and when you see a Dialog Box, just tick the check box mentioning your desired rules under the Option of Select Rules To Run. Next, you will notice a Run Folder Box, so just select the Browse Option and choose the Folder on which you wish to apply the Rule and finally click on Ok.

Lastly, it is important to learn how to Delete an Already Created Rule in Outlook. This need will occur, when you will feel that a particular rule is no longer required. For this, you first need to go to the File Tab and then select the option of Manage Rules And Alerts. After this, just choose the rule that you wish to delete and select the Cross or Delete Button followed by clicking on Ok and you are done.

Users are also given the liberty to apply Rules to various other Outlook Items like the Voting Responses, Read Receipts, Delivery Receipts and Automatic Replies too. However, the steps to create and apply these rules vary a bit but they are very simple to grasp and implement while working on MS Outlook 2013.

The stellar Outlook 2013 application can topple over in case of a PST error

Outlook 2013 despite its cutting edge features can easily crash due to a PST error. Not only would your emails come at risk, you may even end up losing your contacts data. To avoid data loss, just bring in an Outlook recovery tool like the sophisticated DataNumen Outlook Repair application to recover the email data. In can complete the recovery process within minutes and is not hampered by either the size of the PST file or the media type where it is located.

Author Introduction:

Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit

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