For some reasons, such as confidentiality or privacy, when assigning a task to many persons, you may want to send separately. Now, here we will introduce a method to get it.
When you assign a task, if you fill in multiple recipients and click “Send”, you will receive a warning telling that the task sent to many persons will not be updated. Thus, if you want to get task updates in time, you’d better assign the task to many recipients separately.
Of course, aside from the consideration of task update, due to confidentiality, you need to send a task to multiple persons separately. Generally, you have to create separate tasks, add recipient and send one by one. It is obviously troublesome. So, in the followings, we will introduce you a much more efficient way.
Batch Assign a Task to Multiple Persons Separately
- For a start, press “Alt + F11” to access Outlook VBA editor.
- Next, in the “Microsoft Visual Basic for Applications” window, copy the VBA code into a blank module or project.
Sub AssignTaskToMultipleContactsSeparately() Dim objCurrentTask As Outlook.TaskItem Dim objRecipients As Outlook.Recipients Dim objRecipient As Outlook.Recipient Dim objCopiedTask As Outlook.TaskItem Dim i As Long Dim strRecipientName As String Set objCurrentTask = Outlook.Application.ActiveInspector.CurrentItem If Not objCurrentTask Is Nothing Then Set objRecipients = objCurrentTask.Recipients For Each objRecipient In objRecipients Set objCopiedTask = objCurrentTask.Copy For i = objCopiedTask.Recipients.Count To 1 Step -1 objCopiedTask.Recipients.Remove (i) Next strRecipientName = Split(objRecipient.Address, "@")(0) strRecipientName = UCase(Left(strRecipientName, 1)) & Right(strRecipientName, Len(strRecipientName) - 1) With objCopiedTask .Recipients.Add (objRecipient.Address) .Recipients.ResolveAll .Subject = .Subject & " (" & strRecipientName & ")" .Assign .Send End With Next objCurrentTask.Close olDiscard End If End Sub
- Subsequently, add this macro to the ribbon of Task window by referring to “Optional Step” in the post – “How to Run VBA Code in Your Outlook“.
- Eventually, take the following steps to try this macro.
- Firstly, create a new task and add the recipients at will.
- Then, click the macro button in ribbon.
- At once, the current task will be assigned to the recipients separately, as shown in the following screenshot.
Take Care of Your Outlook
Outlook is prone to errors and corruption. Hence, if you are reluctant to suffering Outlook data loss, you ought to make regular backups for your Outlook data. Only in this way, even though Outlook file becomes corrupt, you still can easily restore corrupt Outlook data from backups. If without backup, you have to take recourse to a remarkable and powerful recovery tool, such as DataNumen Outlook Repair.
Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including SQL Server recovery and outlook repair software products. For more information visit www.datanumen.com