How to Auto Change the Color of Accepted Meetings in Your Outlook Calendar

Some users would like to show the accepted meetings in a specific color in Outlook calendar. To be honest, it’s quite easy. This article will show you a way to auto alter the color of a received meeting as soon as you accept it.

As you can see, in the calendar, all the items will be shown in the same color as the calendar color. If you want to change the item color, you have two means. One is by color categories, and the other one is by conditional formatting rules. Hence, in the event that you wish Outlook to auto change the color of accepted meetings, you can make use of the above ways. Now, in the followings, we will teach you to get it by a conditional formatting rule. If you’re interested in it, just read on to get more detailed steps.

Auto Change the Color of a Received Meeting when Accepting It

  1. To begin with, launch your Outlook application.
  2. Then, switch to Calendar pane by clicking the “Calendar” icon at the bottom of navigation pane.
  3. Next, open the right calendar folder in which you want to change the color of received meetings.
  4. Subsequently, shift to “View” tab and click “View Settings” button.
  5. In the popup dialog box, click “Conditional Formatting” button.Conditional Formatting
  6. Later, in the “Conditional Formatting” dialog box, hit “Add” button.
  7. After that, specify a name for this rule, such as “Accepted Meetings”.Create a New Conditional Formatting Rule
  8. Then, choose the specific color and click “Condition” button.Choose Color
  9. In the next “Filter” dialog box, turn to “Advanced” tab.
  10. Next, click the “Field” button and select “All Appointment fields” > “Meeting Status”.Choose "Meeting Status" Field
  11. Afterwards, ensure “Condition” is “equals”, choose “Accepted” in “Value” and hit “Add to List”.Add Advanced Filter
  12. Eventually, click a series of “OK” to close all dialog boxes and save this new conditional formatting rule.
  13. Since then, every time when you accept a received meeting in this calendar, it will be shown in the specific color according to the above rule, as shown in the following figure.Color of Accepted Meetings

Defeat Threats around Outlook Data

It is an unquestioned fact that Outlook is vulnerable to various factors, including viruses, malware, software issues and hardware failure and so on. Thus, in order to evade Outlook data loss, you have to make efforts to combat against all these dangers. For instance, to block viruses, you need to keep all potentially malicious emails at bay and beware of downloading suspicious attachments, etc. Moreover, it is suggested to keep a powerful Outlook fix utility, such as DataNumen Outlook Repair. It will come in handy when you encounter damaged PST file.

Author Introduction:

Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including SQL Server corruption and outlook repair software products. For more information visit

4 responses to “How to Auto Change the Color of Accepted Meetings in Your Outlook Calendar”

  1. Outlook already has a feature already for when I accept invites. Checkered ribbon on left goes solid. How do I know when any or all accept an invite that I have sent?

  2. same here, I organize meetings and would like the color of the meetings to change automatically once all the attendees confirm. The above way does not work because I as the organizer cannot change my status from none to accepted.

  3. This works well for events I accept. I would like to know if all attendees have accepted. Is there a way to use color formatting for attendees?

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