In this article, we will show you 3 effectual ways to view all the footnotes at once in your Word document.
By default, footnotes are always at the end of a page. This means if you have a document in hundreds of sheets, which happen to have another hundreds of footnotes scattering around, it would be such a pain to scroll up and down with your mouse.
Don’t worry. There are clever tricks to help you view all footnotes at once. Just read on to find more.
Method 1: Convert Footnotes to Endnotes
- First off, put your insertion pointer anywhere inside the footnote area.
- Then right click and choose “Note Options” on the contextual menu.
- Now in “Footnote and Endnote” dialog box, click “Convert” button.
- Next select the “Convert all footnotes to endnotes” option and click “OK”.
- Lastly, close the “Footnote and Endnote” box.
Now you can see all footnotes have been converted to endnotes, placed all together at the end of document. You can view all of them at once without the distraction from main document.
Method 2: Show the Note Pane
- To begin with, click “View” tab.
- Then choose “Draft” view.
- Next click “References” tab.
- And then click “Show Notes” option in “Footnotes” group.
- Now there shall be a note pane at the bottom of the screen whose size you can adjust. Make sure you select “All Footnotes”. If you click on the reference number of the footnote, it brings you to the main document, so you can view them at the same time.
Method 3: Run Word Macro
In case you find the above 2 ways a little bit tedious, you can choose the macro way.
- At first, to run a macro, you should press “Alt+ F11” to open VBA editor.
- Then click “Normal”.
- Next click “Insert” tab.
- And then choose “Module”.
- Next double click on the new module to bring out the coding space.
- Choose one of the two macros and paste it there:
Sub ConvertFootnotesToEndnotes() ActiveDocument.Footnotes.Convert End Sub
Sub ViewAllFootnotes() If ActiveWindow.View.SplitSpecial = wdPaneNone Then ActiveWindow.ActivePane.View.Type = wdNormalView Else ActiveWindow.View.Type = wdNormalView End If If ActiveWindow.ActivePane.View.Type = wdPrintView Or ActiveWindow. _ ActivePane.View.Type = wdWebView Or ActiveWindow.ActivePane.View.Type = _ wdPrintPreview Then ActiveWindow.View.SeekView = wdSeekFootnotes Else ActiveWindow.View.SplitSpecial = wdPaneFootnotes End If End Sub
- Finally, hit “Run”.
By the way, should you choose macro 1, you may also want to convert endnotes back to footnotes. You can use this macro below:
Sub ConvertEndnotesToFootnotes() ActiveDocument.Endnotes.Convert End Sub
Manage Word Files Properly
To manage files should not include only putting them under directories. Another conception we need to keep in mind is to guarantee the data integrity. And a good precautious measure is to take backups. The fact that Word corruption can happen anytime to anyone just values the backup more. Therefore, we highly recommend you to generate a backup plan.
Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including excel recovery and pdf repair software products. For more information visit www.datanumen.com