3 Quick Ways to Recheck Both the Spelling and Grammar of Your Word Document

In this article, we will offer you 3 quick and effective ways to recheck both the spelling and grammar of your Word document.

The “Spelling and Grammar” checker in Word is absolutely a huge helper for us. Word flags out any spelling and grammar mistakes it detects. We can benefit a lot from the feature. However, when we do the check through our document, especially a long one, we tend to click “Ignore” to skip some points, for there may be stuff like codes on our document.

Demand for Document Recheck

There is the annoying fact that we may possibly ignore some real mistakes due to our fast click on the “Ignore” button. Therefore, it’s of high possibility to have the need to recheck the document. Generally, our first choice will go to click the “Spelling& Grammar” option under “Review” tab.

Unfortunately, you will only be greeted with a message box, indicating the check is complete, such as below:

Method 1: Visit “Word Options” Dialog Box

1. First and foremost, click “File” tab.
2. Then click “Options” to open the “Word Options” dialog box.
3. There, you have to click “Proofing” first.
4. And then, go to “When correcting spelling and grammar in Word” part to click the “Recheck Document” button.
5. Next you will see a message box pop up, asking if you want to reset all the results of spelling and grammar checker. Simply click “Yes”. The “Recheck Document” button will grey out.
6. And remember to click “OK” in the “Word Options” dialog box.
7. Now you will be back to the document view. Click the “Spelling& Grammar” under “Review” tab to trigger the “Spelling and Grammar” checker box.

Method 2: Use Shortcuts

In case you may find it’s time-consuming to open the “Word Options” dialog box every time, you can remember the shortcuts combination to save a few seconds.

Just press “Alt”, “F”, “T”, “P” one by one, and you shall have the “Word Options” box open and the “Proofing” tab on. Then follow from step 4 to 7 to finish the job.

Method 3: The Almighty VBA Codes

If you have tried out method 2, you will find the shortcuts actually are not fast enough. Then you probably should turn to take the help of VBA codes to accomplish what you want.

1. Firstly, press “Alt+ F11” to open the VBA editor.
2. Then click “Normal” within the “Project” pane.
3. Next click “Insert” and choose “Module” on the menu.
4. And double click on the new module to open the editing area on the right side.
5. Paste the following codes there and click “Run”:

Sub RecheckDocument()
  Dim objDoc As Document

  '  Initialization
  Set objDoc = ActiveDocument

  '  Reset previous document check results and redo the check again.
  Application.ResetIgnoreAll
  objDoc.SpellingChecked = False
  objDoc.GrammarChecked = False
  objDoc.CheckSpelling
  objDoc.CheckGrammar
End Sub

You can have the “Spelling and Grammar” checker box rightly open once you click the “Run” button. Isn’t this much faster?

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Author Introduction:

Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including Excel xlsx damage recovery tool and pdf repair software products. For more information visit www.datanumen.com