Outlook allows you to create custom voting buttons, but you cannot save them for reuse. Therefore, this article will teach you 3 workarounds to save and reuse a set of custom voting buttons for email.
By default, there are three sets of inbuilt voting buttons in Outlook email, namely “Approve; Reject”, “Yes; No” and “Yes; No; Maybe”. Yet, most of time, you need to use custom voting buttons. Of course, Outlook permits you to create custom ones. But it cannot support you to save them for reuse. Thus, if you want to save a set of custom voting buttons for reuse, you should seek other means. Here we’ll share 3 ways with you.
Method 1: Save Draft Email with Custom Voting Buttons
- First of all, create a new email.
- Then, switch to “Options” tab and click “Use Voting Buttons” button.
- Next, in the drop down list, select “Custom” option.
- In the subsequent dialog box, input the voting options that you want into the “Use voting buttons” box. Use “;” to connect buttons, like “Today; Tomorrow; Day after Tomorrow”.
- After that, click “Close” to save the custom voting buttons.
- Lastly, press “Ctrl + S” to save the current email as a draft.
- Since then, every time when you would like to use this set of custom voting buttons, just locate the draft email and click “Forward” button.
Method 2: Save Template with Custom Voting Buttons
- For a start, follow the Step 1 to 5 in the Method 1 to create an email with the custom voting buttons.
- Then, go to “File” and click “Save as” button.
- In the “Save As” window, choose “Outlook Template” in “Save as type” box.
- Next, enter a name for this template, such as “Custom Voting”.
- Finally, click “Save”.
- From now on, if you want to reuse the custom voting buttons, take the steps below:
- First, click “New Items” > “More Items” > “Choose Form”.
- In the new window, select “User Templates in File System” in “Look In”.
- Then, select the “Custom Voting” template and click “Open”.
Method 3: Add Custom Voting Buttons via VBA
- At the outset, launch Outlook VBA editor by “Alt + F11”.
- Then, open a new module and put the following code into it.
Sub CustomVotingButtons() Dim objCurrentMail As Outlook.MailItem Set objCurrentMail = Outlook.Application.ActiveInspector.CurrentItem 'Change the voting buttons as per your needs objCurrentMail.VotingOptions = "Today;Tomorrow;Day after Tomorrow" End Sub
- After that, close the VBA editor.
- Next, create a new email and go to “File” menu and click “Options”.
- In “Outlook Options” window, switch to “Quick Access Toolbar” tab.
- Eventually, follow the “Optional Step” in the post – “How to Run VBA Code in Your Outlook” to add the new macro to Quick Access Toolbar (QAT).
- Now, when you click the macro button in QAT, the custom voting buttons will be quickly added to the current mail.
Clean up Useless Emails
Perhaps you have stored a great number of emails in your Outlook. Most of them may be in large size due to its large attachments. In honesty, it is highly suggested to clear the large and needless emails regularly to keep Outlook PST file in small size. Otherwise, if an Outlook file is oversized, Outlook data will be more prone to corruption. Once Outlook data is corrupt, you have no choice but to take aid of an experienced Outlook fix tool, like DataNumen Outlook Repair, to repair PST file.
Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including corrupt SQL Server and outlook repair software products. For more information visit www.datanumen.com