In the following article, we would like to offer you 3 effective ways to remove unwanted spaces in table cells in your Word document.
Now and then, we need to inset a table to hold texts and data. But we often have to adjust the table size after entering texts and data. And sometimes, we will get a table with unwanted spaces in cells after adjusting its size, such as below:
In the example above, there is a blank line below the text in each cell. But we are unable to get rid of it simply by pressing “Delete”. Instead, we have to use other workarounds.
Method 1: Narrow Down the Row Height Manually
- First and foremost, check if there are removable blank lines in cells. If any, delete them first.
- Then put cursor over the bottom line of a table row. Wait until cursor changes to the sign of double horizontal lines with 2 arrows.
- Next click and drag the bottom line up until the unwanted space disappears.
- Repeat step 2 and 3 on other rows in the table whose height needs to resize.
Here is the result:
Method 2: Disable “Specify height” Function
- First of all, click on the cross sign on the upper-left to select the entire table.
- Then right click and choose “Table Properties”.
- In “Table Properties” box. Click “Row” tab first.
- Next clear “Specify height” box.
- Lastly, click “OK”.
The effect is as same as that in method 1.
Method 3: Use Word Macro
- To start off, click “Developer” then “Visual Basic” to open VBA editor. If the “Developer” tab is not available in the Ribbon, press “Alt+ F11” instead.
- Next, go to create a new module. Click “Normal” in the left column.
- Then click “Insert” at the menu bar.
- Choose “Module” on the drop-down menu.
- Next double click on module to open it.
- Now paste the following codes on the coding area:
Sub RemoveSpacesInTables() Dim objTable As Table Dim objDoc As Document Set objDoc = ActiveDocument With objDoc If .Tables.Count > 0 Then For Each objTable In .Tables objTable.Select Selection.Rows.HeightRule = wdRowHeightAuto Selection.Rows.Height = InchesToPoints(0) Next objTable Else MsgBox ("This document contains no table.") End If End With End Sub
- Finally, click “Run” or execute the codes pressing “F5”.
This macro shall work on all tables in a document and remove unnecessary spaces.
Comparison of 3 Methods
|Method 1: Narrow Down the Row Height Manually||Best for a document with only a few tables or tables with a few rows.||1. You have to pull up the row line up manually and repeatedly.
2. Not the nest way for multiple tables
|Method 2: Disable “Specify height” Function||1. No need to manually pull the line up
2. Quicker than method 1
|You can only deal with one table at a time.|
|Method 3: Use Word Macro||1. The quickest way
2. Able to process multiple tables at a time
|It requires the use of a macro.|
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