When configuring Outlook to auto archive items, you may hope to not include specific items in that they are vitally important and frequently required. This article will introduce 3 simple tips.
As we all know, Outlook file is vulnerable if it gets oversized. Fortunately, Outlook comes packed with many cleanup tools, including “Archive” feature. Therefore, it’s advisable to regularly archive old items or just set Outlook to auto archive.
Sometimes, you may want to ignore specific Outlook items when archiving in that the items are still useful and frequently referred to. In response to this issue, here are 3 handy tricks to not auto archive specific items. You can select any one as per your actual requirements.
Trick 1: Exclude One Specific Item
- To start with, select the specific item.
- Then press “Alt + Enter” key buttons.
- Subsequently, a new dialog box of the item properties will turn up.
- Finally you can enable “Do Not AutoArchive this item” feature.
If you want to not Auto Archive several specific items, the Trick 1 must be quite troublesome. Follow the steps in the Trick 2, please.
Trick 2: Exclude Several Specific Items
- Firstly, switch to “View” tab and click on “View Settings” button.
- Then in the new “Advanced View Settings” dialog box, hit “Columns” button.
- Next in the popup “Show Columns” dialog, follow the steps below to add “Do Not AutoArchive” column.
- Firstly select “All Mail fields”.
- Then pick out “Do Not AutoArchive” from the available columns.
- Subsequently hit “Add” button.
- After that, you can use “Move Up” to change its order,
- Lastly click on “OK” button.
- After clicking “OK”, you will back to “Advanced View Settings” dialog, in which you should hit “Other Settings” button.
- Later in “Other Settings” dialog box, locate and mark the checkbox next to the “Allow in-cell editing” feature.
- Eventually click a series of “OK” to enable the changes and return to the main Outlook window. Now, to not AutoArchive specific items, you can simply tick it in “Do Not AutoArchive” column, like the picture below:
If you just want to not AutoArchive all the items in specific Outlook folders, it will be much easier. Just use the Trick 3.
Trick 3: Exclude Items in Specific Outlook Folders
- At the beginning, select the target Outlook folder and then right click on it,
- From the context menu, choose “Properties”.
- Then in the new dialog box, shift to “AutoArchive” tab.
- Ultimately you can activate “Do not archive items in this folder”.
Oversized PST Files Are Prone to Corruption
As mentioned above, if your Outlook file is oversized, you will be likely to suffer Outlook data corruption. Therefore, you should make use of AutoArchive feature in Outlook to keep the file in small size. Also, you can use a third party tool, like DataNumen Outlook Repair, to split a large PST file into several separate files.
Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including repair damaged mdf file and outlook repair software products. For more information visit www.datanumen.com