2 Ways to Remove Extra Spaces Related to Footnotes in Your Word Document

In the following content, we will focus on explaining 2 ways to remove the extra spaces related to footnotes in your Word document.

Problems about spaces in Word can be annoying sometimes. And when it comes to the use of footnote, the headache remains. In this article, we will illustrate 2 cases where the unnecessary spaces drive people crazy, and also their solutions.

Case 1: Extra Spaces between Footnote and Body Text

The Issue

There can be times when you find a large blank space is right above footnotes and below the body text, such as below:Extra Spaces between Body Text and Footnote

Yet you can guarantee there is no paragraph mark and you can do nothing about it. Now you may feel your hands are tied.

The Cause

Relax! Let’s walk you through it. The cause can be the first paragraph in next page is too long to be kept together on the footnote page. Or “Keep with next” is applied to this paragraph. Therefore, an empty area remains.

The Solution

  1. Firstly, go to click the button in “Paragraph” group under “Home” tab to show all unprintable symbols on the document.Click Button in "Paragraph" Group under "Home" Tab to Show All Hidden Symbols
  2. Then click “Page Layout” tab.
  3. Next click the arrow button to open “Page Setup” dialog box.Click "Page Layout" ->Click the Expand Button
  4. In the dialog box, click to display the “Layout” tab.
  5. Select “Justified” for “Vertical alignment”.
  6. And click “OK”.Click "Layout" ->Choose "Justified" for "Vertical alignment" ->Click "OK"
  7. Then right click on footnote and choose “Note Options”.Right Click on Footnote ->Choose "Note Options"
  8. Now in “Footnote and Endnote” dialog box, select “Below text” for “Footnote”.
  9. And click “Apply” to make it work.Choose "Below text" ->Click "Apply"

This method actually distributes the unnecessary spaces to enlarge line spacing between each 2 text lines on this page. In case, you can’t accept the change of the line spacing, you can choose to manually move part of the first paragraph on next page up.Spaces above Footnote Disappear

Case 2: Extra Spaces between Footnote Separator and Footnote Text

The Issue

You can see the paragraph marks between footnote separator and footnote text, but no matter how hard you’ve tried, you just can’t delete them.Extra Spaces between Footnote Text and Footnote Separator

The Cause

You have to know this paragraph marks are actually part of “Footnote Separator”, so you won’t be able to remove them in traditional way.

The Solution

  1. To begin with, click “View” tab.
  2. Secondly, choose “Draft” to switch the document view.Click "View" ->Click "Draft"
  3. Next, click “References” tab.
  4. And click “Show Note”.Click "References" ->Click "Show Notes"
  5. Now a horizontal pane will display at the bottom of the screen. Select the “Footnote Separator” and you can remove the unnecessary paragraph marks.Select "Footnote Separator" ->Delete Marks
  6. After this, you can click “View” tab again to switch the document view back to “Print Layout”.

Here is what you may want to achieve:Effect

Keep an Eye on Your Files

Since there may be hundreds of thousands of Word files on your electronic devices, you must come out a way to manage them properly. Some external factors like power surge can be huge threats for file protection. And making backups can be a good way out. If your backup files also get corrupted, you will need Word file damage repair.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including xlsx file repair and pdf repair software products. For more information visit www.datanumen.com

28 responses to “2 Ways to Remove Extra Spaces Related to Footnotes in Your Word Document”

  1. Il primo non ha funzionato; il secondo sì però… si è rifatto sulla parte del testo! Nel senso che ha creato spazi irregolari tra il testo e le citazioni e ha aggiunto spazi qua e là tra i paragrafi peraltro non removibili. Cmq grazie, se non altro per la chiarezza!

  2. Ecco l’informazione che cercavo (e che in altre posti non sono riuscito a trovare) per risolvere il mio problema!

  3. I consider, that you are not right. Let’s discuss it.

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  4. This didn’t work for me and I couldn’t work out why. I fixed it by cutting and pasting my entire document into a new, blank, document and it fixed itself. SO give that a try if the above steps don’t work for you

  5. There is a paragraph mark next to the separator, but nothing below it at all. This is the strangest thing as I have been able to resolve prior to this very easily by following the steps until today.

  6. I did this and now the body of my text has spaces between paragraphs that I can’t eliminate. Any idea why?

  7. Thank you so much for your help. The steps are well explained.
    Finally I removed the space after trying so long. greetings

  8. THANK YOU! I have been trying for SO LONG to remove the space between the footnote separator and the footnote text, which I have finally been able to do after following the steps in your article.

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