In this article, we would like to provide you with 2 smart ways to show all bookmarks in your Word document.
Every once in a while, we insert bookmark for a selection of text that we want to revisit later. But the nature of bookmark in Word makes it uneasy to identify. In another word, we can’t view bookmarks directly without toggling some options in Word.
This article is devoted to helping you see bookmarks in a clear way. You can pick either way to practice.
Method 1: Show Bookmark Brackets
- First and foremost, click “File” tab in the Ribbon.
- Then click “Options” to open the “Word Options” dialog box.
- Next click “Advanced” in the left column.
- Scroll down to “Show document content” section and check “Show bookmarks” box.
- Finally, click “OK” to save the modification.
Now there are square brackets around bookmarked items. You can see these brackets are in grey color which is not so evident sometimes. And you may confuse them with normal square brackets.
Therefore, we want to recommend you a macro to highlight bookmarks as to stand them out in a better way.
Method 2: Highlight Multiple Bookmarks
- To begin with, press “Alt+ F11” to invoke VBA editor.
- Next click “Normal” project.
- Then click “Insert” tab on menu bar and choose “Module” on drop-down menu.
- And double click on new module to open its editing space on the right side.
- Paste following macro there:
Sub HighlightBookmarkedItemsInADoc() Dim objBookmark As Bookmark Dim objDoc As Document Application.ScreenUpdating = False Set objDoc = ActiveDocument With objDoc For Each objBookmark In .Bookmarks objBookmark.Range.HighlightColorIndex = wdBrightGreen Next objBookmark End With Application.ScreenUpdating = True End Sub
- Last but not the least, click “Run” or hit “F5”.
Next thing you see is all bookmarks are highlighted in green, such as below:
Above macro highlight all bookmarks in current active document. In case, there are several documents to process, you then need this macro instead:
Sub HighlightBookmarkedItemsInMultiDoc() Dim StrFolder As String Dim strFile As String Dim objDoc As Document Dim dlgFile As FileDialog Set dlgFile = Application.FileDialog(msoFileDialogFolderPicker) With dlgFile If .Show = -1 Then StrFolder = .SelectedItems(1) & "\" Else MsgBox "You need to select a folder first!" Exit Sub End If End With strFile = Dir(StrFolder & "*.docx", vbNormal) While strFile <> "" Set objDoc = Documents.Open(FileName:=StrFolder & strFile) Set objDoc = ActiveDocument With objDoc For Each objBookmark In .Bookmarks objBookmark.Range.HighlightColorIndex = wdBrightGreen Next objBookmark End With objDoc.Save objDoc.Close strFile = Dir() Wend End Sub
Before running this macro, you have to put all target documents in the same folder. And running the macro shall trigger “Browse” window. Just pick the folder you store your documents.
Utility to Repair Documents
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Sorry, nevermind previous comment about version 2205
Word Advanced Setting does not work in Word version 2205.