2 Easy Ways to Quickly Convert an Email to a Meeting Invitation in Outlook

If you would like to convert an Outlook email to a meeting invitation, you can refer to this post. Here we will share 2 quick approaches with you.

When you receive an email that contains much information about a meeting to be scheduled, you may want to quickly create a meeting directly from this email. In this situation, you can use either of the following 2 methods as per your needs.

Method 1: Convert without Original Email Attachments

  1. To begin with, select the email that you want.
  2. Then, click the “Meeting” button in the “Respond” group on “Home” tab.Click "Meeting" Button
  3. At once, a meeting invitation will display, as shown in the following figure.Meeting with Original Email Header

Notes:

  • By this means, if the original email has attachments, the attachments won’t be copied to the meeting.
  • And, as you can see, the meeting body contains original email header, such as original sender or recipients and so on.

If you wish that original email attachments can be copied to the meeting and the original email header could be excluded, you can use the Method 2.

Method 2: Convert with Original Email Attachments

  1. For a start, press “Alt + F11” to trigger Outlook VBA editor.
  2. Then, copy the following code into a project or module.
Sub ConvertEmailtoMeeting()
    Dim objMail As Outlook.MailItem
    Dim objMeeting As Outlook.AppointmentItem
    Dim objAttachment As Outlook.Attachment
    Dim strFilePath As String
 
    Select Case Outlook.Application.ActiveWindow.Class
           Case olInspector
                Set objMail = ActiveInspector.currentItem
           Case olExplorer
                Set objMail = ActiveExplorer.Selection.Item(1)
    End Select
 
    Set objMeeting = Outlook.Application.CreateItem(olAppointmentItem)
 
    'Copy Attachments
    If objMail.Attachments.Count > 0 Then
       For Each objAttachment In objMail.Attachments
           strFilePath = CStr(Environ("USERPROFILE")) & "\AppData\Local\Temp\" & objAttachment.FileName
           objAttachment.SaveAsFile (strFilePath)
 
           objMeeting.Attachments.Add strFilePath
 
           Kill strFilePath
       Next
    End If
 
    With objMeeting
        .Subject = objMail.Subject
        'Exclude Original Email Header
        .Body = objMail.Body
        .MeetingStatus = olMeeting
        .Display
    End With
End Sub

VBA Code - Convert an Email to a Meeting Invitation

  1. After that, exit the editor and add this macro to Quick Access Toolbar (QAT).
  2. Finally, select or open an email and click the macro button in QAT.
  3. At once, a meeting invitation will show up, as shown in the screenshot below. The original email attachments are included and there is not original email header in body.Meeting Converted from Email

Solve Outlook Problems

Though Outlook is a full featured email client, it still can’t get rid of a deadly flaw that it is vulnerable. In other words, it can be corrupted easily. It also means that your Outlook data is always in danger. Under this circumstance, the most crucial and imperative action is make regular data backups for Outlook. Besides, it’s wise to get hold of a powerful Outlook fix tool, such as DataNumen Outlook Repair.

Author Introduction:

Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including sql corruption and outlook repair software products. For more information visit www.datanumen.com

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