11 Best Excel Inventory Template Sites (2024) [FREE]

1. Introduction

The task of managing inventory is an integral and cumulative part of any business or service-based organization. The use of digital solutions, more particularly Excel Inventory Template Sites, has simplified the process significantly.

Excel Inventory Template Introduction

1.1 Importance of Excel Inventory Template Site

An Excel inventory template site provides ready-to-use storage and organization systems which saves significant time and efforts. Users only need to input their data. These templates often come with automated analytical tools, providing insights for better inventory management. Their user-friendly interface and adaptability make them highly versatile tools. They can cater from small businesses with simplistic inventory needs, to large businesses with complex and variant stock types.

1.2 Objectives of this Comparison

The primary goal of these comparisons is to provide an objective review of different Excel Inventory Template Sites available out there. The comparison will highlight the strengths and weakness of these platforms to help the users in making an informed decision. This evaluation will serve as a guide to users in choosing the most suitable inventory management tool to use according to their specific needs and preferences.

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2. Microsoft Inventories

Microsoft Inventories offer a collection of sleek and efficient inventory templates that are directly accessible in Excel. The platform endears itself to users with its simplicity of use and adaptability to various inventory needs.

The Microsoft inventory templates are classics when it comes to managing inventory through Excel. They provide a range of templates for multiple scenarios including asset tracking, parts inventory, supply inventory and more. These templates are directly accessible and free to use; however, users can opt for office 365 for more advanced functionalities.

Microsoft Inventories

2.1 Pros

  • Robustness: The Microsoft Inventories are designed with a wide range of functional capabilities that make them suitable for varying levels of inventory needs.
  • Interoperability: Being part of Microsoft Office Suite, these inventory templates easily integrate with other Microsoft tools.
  • Availability: These templates are readily accessible for any user with Microsoft Excel installed. No extra downloads required.

2.3 Cons

  • Simplicity: The simplicity of the design could also be its drawback. Some advanced users may find the system somewhat simplistic and lacking in advanced features, especially in the free versions.
  • Limited customization: The customization options are limited in comparison to some other platforms.
  • Price based features: Some valuable features are available only in premium versions and require the purchase of Office 365.

3. Smartsheet Free Excel Inventory Templates

Smartsheet is an online work execution platform known for its project management capabilities. Its Free Excel Inventory Templates are neat, well-organized documents that can be tailored to match personal requirements.

Smartsheet’s free Excel inventory templates offer a comprehensive series of templates for varying inventory management scenarios. With the premise of planning, tracking, and organizing inventory items, these templates are designed for industries from retail and distribution to software and hospitality. The design is user-friendly, very intuitive, and can be customized according to specific needs.

Smartsheet Free Excel Inventory Templates

3.1 Pros

  • Variety: Smartsheet offers a wide array of templates catering to various industries and needs, increasing their value through versatility.
  • Flexibility: The templates are highly flexible as they accommodate a range of customization options, suiting the specific requirements of the user.
  • User-friendly: The templates are well-organized, visually appealing, and easy to work with, enabling efficient operations.

3.2 Cons

  • Dependency: The full utility of Smartsheet’s inventory templates can’t be unlocked without headway into other Smartsheet’s services, creating a dependency for users.
  • Complexity: The wide array of options and templates may make it complex and confusing for beginners to choose and set the right inventory management option.
  • Premium Features: While there are free templates, some key and valuable features come with their premium versions which limits overall functionality in the free templates.

4. Vertex42 Inventory Templates

Vertex42 is a leading provider of a broad array of professionally designed spreadsheet templates for Excel, OpenOffice, and Google Sheets. Their inventory templates are known for their simplicity yet effectiveness in managing and organizing inventory data.

Vertex42 Inventory Templates offer straightforward design for managing inventory and stock. The range of templates available includes general inventory, home inventory, asset tracking, and more. They are simple, easy-to-use yet powerful tools for managing your inventory effectively, without the need for extensive efforts to understand or navigate the templates.

Vertex42 Inventory Templates

4.1 Pros

  • Efficiency: With its simple design and functionality, Vertex42 simplifies the process of inventory management.
  • Compatibility: Almost all of Vertex42’s inventory templates are compatible with both Excel and Google Sheets, giving them a significant edge and flexibility.
  • Cost-effective: Many templates are freely available, offering cost advantages. They have premium templates as well, but the free ones serve most of the general purposes efficiently.

4.2 Cons

  • Limited Customization: While the templates offer general functionality, customization options are somewhat limited.
  • Basic Design: Some users might find the design of the templates too basic and lacking the digital aesthetic appeal that other platforms might offer.
  • Lack of Advanced Features: While the simple design is easy to use, it does lack some advanced inventory management features that could be useful for complex businesses or needs.

5. Wise Excel Inventory Templates

Wise, formerly known as TransferWise, is a British financial technology company and its Excel Inventory Templates are built while keeping the modern finance and business needs in mind.

Wise Excel Inventory Templates offer sleek designs and user-friendly interfaces. The templates are created keeping modern-day business and inventory needs in mind with varieties like retail inventory, warehouse inventory, and more. The Wise template suite has efficient features for tracking and organizing inventories effectively while integrating seamlessly with Excel.

Wise Excel Inventory Templates

5.1 Pros

  • Sleek Design: The Wise templates are modern and functional, providing users with an efficient and neat interface to manage their inventories.
  • Finance-Focused: As Wise primarily specializes in financial services, their tools are more focussed on financial inventory management, perfect for businesses with a solid financial core.
  • User-Friendly: The templates offer a simple yet effective user-interface, making it convenient for users to input data and analyse outcomes.

5.2 Cons

  • Limited Range: The range of templates is not very diverse. The platform serves well for finance-related inventory but lacks variety for other industries or needs.
  • Basic Features: While the templates are efficient, there is a lack of advanced features or scripting for complex inventory scenarios.
  • Dependency: For optimal usage, users might have to use it in conjunction with other Wise services, making it less standalone.

6. WPS Inventories

WPS Office, a subsidiary of Kingsoft Corporation, is one of the world’s most popular free office suites. WPS Inventories, an integral part of their diverse offerings, provides a selection of Excel inventory templates offering flexibility and efficiency.

WPS Inventories provides a diverse range of templates suitable for managing business inventories, stock take, asset tracking and more. The aim is to deliver a simplified process of recording, organizing and analyzing inventory data. WPS with its experience in office software development, ensures that their templates are user-friendly and efficient.

WPS Inventories

6.1 Pros

  • Usability: The WPS inventory templates are user-friendly with a clean, intuitive design, making them easy to use even for beginners.
  • Variety: They offer a good range of templates accommodating different inventory needs.
  • Integration: As part of WPS Office Suite, these templates integrate smoothly with other WPS office software, offering a comprehensive solution for businesses and individuals.

6.2 Cons

  • Advanced Features: While the straightforward design is favorable for general use, for higher complexity inventory management needs, the lack of advanced features could pose a limitation.
  • Subscription Model: Access to many useful features and templates requires subscription to premium versions. Free use has limitations.
  • Customer Support: The customer support offered by WPS might not be as immediate or responsive as some users might expect.

7. Hubspot Inventory for Excel, PDF, Google Sheets

Recognized globally for its inbound marketing, sales, and service software products, HubSpot provides handy inventory templates compatible with Excel, PDF, and Google Sheets.

HubSpot’s inventory templates are free resources designed to help streamline inventory management. Catering to a broad set of inventory needs, these templates are flexible and offer support for multiple file formats – Excel, PDF, and Google Sheets. The setup is flexible and geared towards businesses that value digital marketing as a core competency.

Hubspot Inventory for Excel, PDF, Google Sheets

7.1 Pros

  • Multiple Format Support: The templates are designed to be versatile and support Excel, PDF, and Google Sheets. This provides flexibility for users with different software preferences.
  • Marketing Oriented: Being offered by HubSpot, these templates favor businesses that have a marketing focus. They offer templates like product marketing inventory, ideal for marketers.
  • Easy to Use: These templates have a user-friendly design making them accessible and easy to work with, even for beginners.

7.2 Cons

  • Limited for Non-Marketing Needs: While these templates are fantastic marketing threads, they may not be as comprehensive to cover other non-marketing inventory needs.
  • Over-Simplified: Templates may lack complex features that are needed for more advanced inventory management scenarios.
  • Dependency: For optimal use, it is implied that users also take advantage of HubSpot’s other marketing services.

8. EXCELDATAPRO Inventory Management Excel Template

EXCELDATAPRO is a leading provider of Excel-based templates for many aspects of business functions. Their inventory management templates are designed with user satisfaction as their foremost priority.

EXCELDATAPRO Inventory management template provides an easy-to-use, detailed inventory management system built on top of MS Excel. Particularly designed for smoother inventory control, it offers a wide range of functionalities such as stock in, stock out, reorder level, and more. As a platform dedicated to providing Excel solutions, they do well in taking Excel capabilities to good use in inventory control.

EXCELDATAPRO Inventory Management Excel Template

8.1 Pros

  • Precision: With EXCELDATAPRO’s solution, inventory control is detailed, precise, and efficient. They offer exact control over individual stock items.
  • Excel Optimized: Given their speciality with Excel, templates are reasonably made well within the capabilities of Excel. Charts, formulas, and more, are all well integrated.
  • Documentation: They provide good explanatory documentation to go with their template, making it easy for users to get started.

8.2 Cons

  • Limited Compatibility: Templates, being Excel focused, might lack compatibility with other spreadsheet software.
  • Aesthetic Appeal: The visual design of templates might feel a bit outdated against more modern-looking templates.
  • Expected Excel Proficiency: Users with limited experience with Excel might find the product slightly complicated due to advanced features and functionalities.

9. TranZact Inventory Management Excel Template

TranZact is a digital business suite largely purposed for manufacturing units. Its inventory management template, an offshoot of its enterprise resource planning (ERP) solutions, presents a comprehensive mix of elements to handle inventory tasks proficiently.

TranZact Inventory Management Excel Template offers fundamental inventory management features such as tracking of inventory items, calculating inventory turnover ratio, determining the reorder point, etc. It’s designed to manage the inventory needs of manufacturers, wholesalers, and distributors. Ease of use coupled with useful features is a key principle in their template design.

TranZact Inventory Management Excel Template

9.1 Pros

  • Industrial-Grade: As the platform itself is focused on large-scale manufacturing industry needs, their inventory templates are perfectly suited for industries having complex stock management needs.
  • Ease of Use: The template is designed to be user-friendly, helping users with no advanced Excel knowledge to manage inventory efficiently.
  • ERP Interoperability: Being part of TranZact’s business suite, it interlinks well within the ERP system offered by TranZact.

9.2 Cons

  • Limited Versatility: The tools might not be a perfect fit for small businesses or services that have different types of inventory management needs.
  • Design Aesthetic: For those who prefer sleek, modern interfaces, the design aesthetic of this template might seem a bit traditional.
  • External Dependency: To extract the most value from this template, one might need to use it along with other TranZact services.

10. Katana Free Manufacturing Inventory Management Excel Template

Katana is a production and inventory management software designed specially for small manufacturers. Their Free Manufacturing Inventory Management Excel Template offers a comprehensive solution for manufacturing industries.

Katana’s Excel template is a free-to-use resource designed to simplify inventory management for small manufacturing businesses. It seamlessly integrates stock levels, sales orders, and manufacturing processes into one interface, providing full control over the manufacturing operation. The template is versatile, capable of managing raw materials, work in progress, and finished goods inventories.

Katana Free Manufacturing Inventory Management Excel Template

10.1 Pros

  • Industry-Specific: Tailored specifically towards the manufacturing industry, Katana’s template efficiently manages both raw material and finished goods inventories.
  • Integrated Processes: Uniquely, it combines multiple activities in one place – sales, stock and manufacturing, which makes for a comprehensive and integrated solution.
  • Free to Use: The template is provided free-to-use, making inventory management cost-effective.

10.2 Cons

  • Specific Focus: Its power is also its limitation – it is designed for manufacturing businesses, and thus, it might not suit retail or other industries.
  • Limited Advanced Features: While the template provides excellent core functionalities, it lacks certain advanced tools and features that other templates might offer.
  • Dependent on Katana: For businesses requiring more flexibility and advanced features, they would need to upgrade to Katana’s paid software.


Boxstorm by Fishbowl offers an automated inventory management solution with their Excel Inventory Template. They strive towards making inventory tracking simpler and more organized.

Boxstorm’s Excel Inventory Template provides a structured way to control and manage inventory, whether you are tracking stock levels, orders, sales, or deliveries. It offers an automated inventory solution making it ideal for small and medium businesses. The smooth integration between the Excel templates and the online platform makes the management process seamless.


11.1 Pros

  • Automation: The template leverages automation to handle repetitive tasks, thereby adding efficiency to the inventory management process.
  • Simplicity: It offers a user-friendly interface and a simple yet effective design making it easy to adapt and use.
  • Integration: The template integrates well with the Boxstorm platform allowing the syncing of data for real-time updates.

11.2 Cons

  • Limits on Free Version: While Boxstorm offers a free version, it has limits on functionalities which are only fully unlockable in the premium version.
  • Dependency on Platform: To fully utilize the Boxstorm Excel Template, you would need to use it in conjunction with the Boxstorm software service.
  • May Over Complicate: The automation and syncing processes might over-complicate things for very small businesses that have limited inventory to manage.

12. Beginner-Bookkeeping Excel Inventory Free Template

Beginner-Bookkeeping is an online resource providing free bookkeeping templates and spreadsheets. Among these is the Excel Inventory Free Template designed particularly for people new to bookkeeping and inventory management.

The Beginner-Bookkeeping Excel inventory free template is an all-in-one resource for those initiating in inventory management. The templates are clear, simple, and straightforward, making them the ideal choice for beginners. These templates cover various inventory needs and offer simple functionalities to perform basic inventory tracking and management.

Beginner-Bookkeeping Excel Inventory Free Template

12.1 Pros

  • User-friendly: The template is designed specifically for beginners with a clear and easy-to-understand layout and functions, making it a popular choice for novice users.
  • Learning Resources: The platform also comes with a wide range of learning resources to help users understand bookkeeping and inventory management better.
  • Free of cost: Contrary to many other providers, Beginner-Bookkeeping offers its templates completely free, making it a cost-effective choice.

12.2 Cons

  • Limited features: The simplistic design comes at the cost of fewer features. For an advanced inventory management experience, users might find it lacking.
  • Too Basic: The design and interface of these templates might be too basic for some users. They lack the aesthetics and modern appeal of some other platforms.
  • Scalability: As the platforms are more suited for beginners, businesses with growing inventory management needs might find it hard to scale with these templates.

13. Summary

Having evaluated the range of Excel Inventory Template Sites, it’s essential to compare the various platforms to derive an objective conclusion. This summary includes a comprehensive comparison table and recommendations based on various user needs.

13.1 Overall Comparison Table

Site Template Count Features Price Customer Support
Microsoft Inventories Wide range Basic to Intermediate Free and Premium Fair
Smartsheet Free Excel Inventory Templates Wide range Basic to Advanced Free and Premium Good
Vertex42 Inventory Templates Wide range Basic to Intermediate Free and Premium Fair
Wise Excel Inventory Templates Limited Basic to Intermediate Free Fair
WPS Inventories Wide Range Basic to Intermediate Free and Premium Fair
Hubspot Inventory for Excel, PDF, Google Sheets Wide range Basic to Advanced Free Good
EXCELDATAPRO Inventory Management Excel Template Limited Advanced Free Good
TranZact Inventory Management Excel Template Limited Advanced Free Good
Katana Free Manufacturing Inventory Management Excel Template Limited Advanced Free Good
BOXSTORM EXCEL INVENTORY TEMPLATE Limited Advanced Free and Premium Good
Beginner-Bookkeeping Excel Inventory Free Template Limited Basic Free Good

13.2 Recommended Template Site Based on Various Needs

After taking into account the diversity of needs and preferences among different business sizes, industries, and complexity of inventory, we can recommend:

For beginners: Beginner-Bookkeeping Excel Inventory Free Template offers a great starting point for beginners with a simple interface and easy-to-understand functionalities.

For Small to Medium Businesses (SMBs): WPS Inventories and BOXSTORM EXCEL INVENTORY TEMPLATE provide straightforward and practical inventory management options suitable for SMBs.

For large scale businesses: Smartsheet Free Excel Inventory Templates and TranZact Inventory Management Excel Template provide advanced capabilities ideal for larger businesses and complex inventory systems.

14. Conclusion

The myriad options for Excel Inventory Template Sites offer unique features and strengths, catering to varied inventory management needs across sectors.

Excel Inventory Template Conclusion

14.1 Final Thoughts and Takeaways for Choosing an Excel Inventory Template Site

Choosing the right Excel Inventory Template Site depends on understanding the unique needs and capacities of one’s business. The choice will ultimately hinge on factors such as the size and complexity of the inventory, the experience of the user with Excel, and the wider business requirements. The clarity of these factors will help in choosing the most compatible option.

All considered, Excel Inventory Template Sites play an indispensable role in simplifying inventory management. By providing an organized and efficient way to document, track, and analyse stock information, they save valuable time and resources for businesses of all sizes. An efficient inventory management system can improve accuracy, streamline processes, and contribute to overall business success.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, which provides a wide range of products, including a powerful Word doc recovery utility.

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