11 Best Convert Excel to PDF Tools (2024) [FREE DOWNLOAD]

Leave a Comment Excel Solutions, Software Reviews April 18, 2024

1. Introduction

In the present digital age, the transfer and sharing of data has become a crucial part of many businesses and institutions. The importance of this activity cannot be overstated as it lays the foundation for effective collaboration, communication, and data management. Of the various data sharing methods available today, one of the most popular involves the conversion of Excel files into PDF format.

1.1 Importance of Convert Excel To PDF tool

Excel is undoubtedly a powerful tool for the manipulation and analysis of data. However, when it comes to sharing those files, it may face a few drawbacks, such as compatibility issues or unintended modifications of data. This is where the benefits of converting Excel to PDF come into play.

PDF, or Portable Document Format, is widely vindicated as one of the most reliable formats for data sharing and storage. It maintains a consistent appearance across different platforms and devices, and eliminates the risk of unauthorized alterations. Furthermore, PDF files can be password-protected, providing an additional layer of security. Thus, having a reliable Excel to PDF converter tool is imperative for effective data management and sharing.

1.2 Excel File Repair

A powerful Excel file repair tool is also vital to all Excel users. DataNumen Excel Repair is a good option:

1.3 Objectives of this Comparison

This article aims to compare several of the popular Excel to PDF converter tools currently available. Each tool is evaluated based on its features, performance, pros, and cons. The intention behind this comparison is to assist users in choosing the most suitable tool as per their requirements, thereby ensuring the simplicity and efficiency of the Excel to PDF conversion process.

2. iLovePDF Convert EXCEL to PDF

iLovePDF is an online service that allows users to convert different file formats into PDFs. The Excel to PDF converter offered by iLovePDF is a part of this comprehensive service. It provides a simple and intuitive interface for users who need to convert their Excel spreadsheets into PDF documents quickly and effortlessly. The tool supports xls and xlsx formats and ensures to retain the original formatting of the data.

2.1 Pros

Easy to use interface: The iLovePDF Excel to PDF converter is designed for user-friendliness, making it easy for individuals of all tech-savvy levels to use.
High-quality conversions: The tool takes great care to ensure that the original formatting of Excel files is meticulously preserved in the conversion process.
Batch conversion: iLovePDF allows users to convert multiple files at once, which is a major time-saver for those dealing with large volumes of data.
Cloud Integration: The tool integrates with Google Drive and Dropbox, enabling users to upload or save files directly to/from their cloud storage.

2.2 Cons

Limited free access: The tool only provides limited features in the free version, prompting users to upgrade for full access.
Wait time for conversion: Users may experience a delay during peak hours due to high server demand.
Uploaded files removal: The server removes uploaded files after a certain period, requiring users to reload files if they need to convert them again.

3. SmallPdf

SmallPdf is a cloud-based tool that offers document management services, including the process of converting Excel files to PDF. It’s user-friendly with a minimalistic interface and supports all kinds of operating systems. It maintains the original Excel formatting while converting to PDF, ensuring no loss of information or visual change.

3.1 Pros

Intuitive interface: SmallPdf has a clean, easy-to-navigate interface that enables users to convert files with a simple drag-and-drop method.
Premium quality conversion: SmallPdf ensures that the conversion from Excel to PDF maintains the same layout and quality as the original Excel document.
Support for multiple platforms: The tool is cloud-based, ensuring compatibility with all kinds of operating systems such as Windows, Mac, and Linux.
Integrated with cloud storage: SmallPdf allows files to be uploaded directly from, or saved to, Dropbox and Google Drive.

3.2 Cons

Limited free version: The free version of SmallPdf has limitations in terms of the number of conversions per hour.
Slow processing speed: Sometimes, there might be delays in the conversion process due to heavy server usage.
Paid features visibility: The free version constantly shows the paid features making it a bit annoying for users not willing to upgrade.

4. PDF Converter

PDF Converter is a web-based tool that specializes in converting different file formats to PDF, including Excel files. This tool is known for its simplicity and ease of use, and the capability to preserve the original formatting of files during conversion, making it a handy resource for both businesses and individual users.

4.1 Pros

Easy-to-use interface: PDF Converter’s website design is user-friendly, making it very easy to navigate through and find the necessary conversion tools.
Quality conversion: The tool stands out for preserving the layout and content of the original Excel file with high fidelity.
Supports other conversions: Besides Excel to PDF, PDF Converter supports a range of conversions, such as Word to PDF, PPT to PDF, and JPG to PDF.
Email delivery: There’s an option for converted files to be delivered directly to your email.

4.2 Cons

Limitations in the free version: Free users can only convert a limited number of files per hour.
Ads in the free version: The free version of PDF Converter displays ads, which can sometimes interfere with user experience.
No cloud integration: Unlike other tools, PDF Converter doesn’t offer integration with popular cloud storage services.

5. Adobe Acrobat

Adobe Acrobat is a household name when it comes to PDF management. It extends its robust capabilities to the field of file conversion as well. The Acrobat’s Excel to PDF converter provides reliable and high-quality conversion of Excel files to PDF, ensuring that data integrity and formatting are maintained in the process.

5.1 Pros

Reliable and high-quality conversion: Adobe Acrobat is developed by a leading software company which ensures consistent high-quality output.
Advanced features: It offers advanced features like editing, annotating, and password protection in addition to the straightforward conversion.
Batch conversion: Users can convert multiple Excel files to PDF at one go, improving productivity and efficiency.
Wide format support: Acrobat supports a wide range of input formats besides Excel for conversion including Word, PowerPoint, and images.

5.2 Cons

Paid software: Unlike other tools, Adobe Acrobat requires a subscription for usage beyond the trial period.
Complex interface: The tool might be overwhelming for users unfamiliar with Adobe products due to its plethora of features.
File size limitation: There is a limitation on the size of files that can be converted at a time.

6. PDF2GO

PDF2GO is a comprehensive online tool designed to manage various tasks related to PDF files, including the conversion of Excel to PDF. It offers a comfortable and speedy conversion process with a user-friendly environment which doesn’t require any software download or installation.

6.1 Pros

Highly accessible: PDF2GO doesn’t require any software installation and can be accessed from any device with an internet connection.
Quality conversions: It retains the original layout, formatting, and contents of Excel files during the conversion.
Supports various file types: Apart from Excel, PDF2GO can convert Word, PPT, JPG, and many other file types to PDF.
Free to use: The tool is completely free to use with no limits on the number of conversions.

6.2 Cons

Conversion speed: The conversion speed can sometimes be slow, especially with large files or during peak hours.
Lack of advanced features: Compared to some other tools in the market, PDF2GO offers less advanced features and settings.
Persistent advertisements: The site has plenty of ads which can hamper the user experience.

7. Nitro

Nitro is a powerful all-in-one solution for creating, editing, signing, and converting PDFs. It also offers a dedicated tool for the conversion of Excel to PDF. Nitro prioritizes data integrity, ensuring the original structure, cell formatting, and page layout are maintained during the conversion process.

7.1 Pros

Quality conversion: Nitro ensures a high degree of accuracy in converting Excel to PDF, retaining the original formatting and layout.
All-in-one tool: Nitro provides a full suite of features besides conversion, like PDF editing, digital signatures, and collaboration tools, making it a complete PDF solution.
Batch Conversion: Nitro supports batch conversion, which is great for converting multiple files at once.
Fast and efficient: Nitro is known for faster processing and conversion compared to many online tools.

7.2 Cons

Expensive: Nitro is a premium tool with a higher cost compared to many other tools in the market.
Free trial limitations: The free trial of Nitro comes with limitations, withholding some features for paying users only.
No online version: Nitro doesn’t have an online counterpart. It requires software installation which might be inconvenient for some users.

8. Soda PDF

Soda PDF is a versatile software that offers a wide range of PDF solutions including converting Excel files to PDF format. This robust tool provides a cohesive environment that ensures no compromise on the quality of the final output while retaining the original formatting and data of the files.

8.1 Pros

Quality conversion: Soda PDF excels at keeping the original formatting and structure of Excel files intact during conversion.
Versatile tool: Apart from Excel to PDF conversion, Soda PDF offers a variety of other PDF-related tools like PDF creation, editing, merging, and securing.
Desktop and online versions: Soda PDF is available both as a desktop software and an online tool, providing flexibility to the users.
Online storage integration: It allows users to use files directly from various cloud storage options such as Google Drive and Dropbox.

8.2 Cons

Costly: Soda PDF is a premium tool, and its full suite of features comes at a higher price point compared to other tools.
Complex interface: Given the range of features it provides, the interface might be a bit overwhelming for new or casual users.
Somewhat slow: It can sometimes be slow in processing the conversion, especially with larger files.

9. Online2PDF

Online2PDF is a free and straightforward online tool that divulges a range of services including the conversion of Excel files to PDF. It prides itself on providing high-quality conversions, preserving the original Excel file’s layout, and ensuring data integrity throughout the conversion process.

9.1 Pros

Quality conversions: Online2PDF diligently maintains the quality and integrity of the original Excel file, making every conversion accurate.
Editing options: It provides options to edit the PDF like merging, unlocking, and protecting with a password along with conversion.
No registration: The service does not require users to sign up or log in, making the process fast and straightforward.
File size support: It can handle fairly large file sizes, with a limit of up to 100 MB for conversion.

9.2 Cons

Outdated interface: The user interface is not as sleek or modern as other similar tools, which may sometimes result in a poor user experience.
Conversion limits: There’s a limitation on the number of files that can be converted at a time in one process.
Lack of cloud integration: Unlike many tools, Online2PDF doesn’t offer integration with popular cloud storage services like Google Drive or Dropbox.

10. PDF24

PDF24 is a free online tool that converts Excel files to PDF format. It is designed to provide a high-quality, simple, and quick conversion process. Catering to the needs of both businesses and individuals, PDF24 strives to maintain the original formatting and data of the Excel files during the conversion process.

10.1 Pros

High-quality conversions: PDF24 retains the original formatting of the Excel file, ensuring there is no loss of data or structure in the converted PDF.
Unlimited conversions: Unlike some other online tools, PDF24 does not limit the number of conversions you can make, making it a flexible solution for large conversion tasks.
Additional PDF features: Alongside the converter, PDF24 offers various PDF tools like editing, merging, protecting, and optimizing PDF files.
Easy to use: The tool has a clean and easy-to-understand interface, making it user-friendly for everyone.

10.2 Cons

Lack of advanced features: The Excel to PDF converter, though good at basic conversion, lacks some advanced features present in other tools.
Conversion speed: Often the speed of conversion can be a bit slow when dealing with larger files or during peak usage times.
No cloud storage integration: There’s no direct integration with popular cloud storage solutions, which could streamline the upload and download process.

11. Convert Excel to PDF

Convert Excel to PDF is a dedicated online tool on PDF.io designed specifically for converting Excel files into PDF while maintaining the original layout and formatting. It offers a simple and hustle-free conversion process feasible for both professional and casual users.

11.1 Pros

Easy use: The tool offers a simple drag-and-drop interface, making it quite user-friendly and quick to use.
Good quality conversion: It faithfully retains the original Excel formatting ensuring a high-quality result.
No registration required: The service is free to use and doesn’t require any sign-up or login, providing quicker access for one-time users.
Quick conversion process: Generally, the conversion process is speedy and efficient, ensuring minimal waiting time.

11.2 Cons

Ad-based: Being a free service, ads are present on the site which can sometimes obstruct the user experience.
Minimal additional features: Compared to other tools, Convert Excel to PDF lacks additional features such as editing or securing PDFs.
No cloud storage integration: The tool does not offer an option to directly upload from or save to cloud storage services.

12. Xodo Excel to PDF Converter

Xodo Excel to PDF converter is a part of the Xodo suite, a versatile digital tool for creating, editing, signing, and annotating PDFs. As an Excel to PDF converter, Xodo stands out with its ease of use and fast conversions, while ensuring the original formatting and data structure are precisely retained.

12.1 Pros

Simplified conversions: Xodo ensures a straightforward process to convert Excel files to PDF, making it approachable for users of all skill levels.
High-quality output: The converter is designed to maintain the original formatting and structure of the Excel files in the conversion process.
Comprehensive tool: Xodo is a comprehensive tool providing a wide set of PDF-related features in addition to conversion.
Cloud connectivity: It offers integration with popular cloud storage services like Google Drive and Dropbox for easy file accessibility.

12.2 Cons

Can be slow: The speed of conversion can sometimes be slow when processing larger files or during peak usage times.
Requires app installation: To use the converter, users need to install the Xodo app, which might not be convenient for everyone.
Limited editing options: Compared to other tools, Xodo has limited options for editing the converted PDF files.

13. Summary

13.1 Overall Comparison Table

Tool	Features	Ease of Use	Price	Customer Support
iLovePDF Convert EXCEL to PDF	Batch conversion, cloud integration	High	Free version available, premium version for extra features	Average
SmallPdf	Premium quality conversion, cloud integration	High	Free version available, premium version for extra features	Good
PDF Converter	Supports various conversions, quality conversion	High	Free version available, premium version for extra features	Average
Adobe Acrobat	Wide format support, Quality conversion	Medium	Premium	High
PDF2GO	Supports various file types, High-quality conversions	High	Free	Low
Nitro	All-in-one tool, Quality conversion	Medium	Premium	High
Soda PDF	Quality conversion, cloud integration	Medium	Premium	High
Online2PDF	Editing options, quality conversions	High	Free	Average
PDF24	Unlimited conversions, additional PDF features	High	Free	Average
Convert Excel to PDF	Quality conversion, Quick conversion	High	Free	Average
Xodo Excel to PDF Converter	Cloud connectivity, comprehensive tool	High	Free	Average

13.2 Recommended Tool Based on Various Needs

When choosing the perfect tool, it ultimately depends on the user’s individual needs and requirements. For those who prioritize quality and don’t mind spending, Adobe Acrobat or Nitro would be recommended. If usability and free access are more important, tools like iLovePDF, SmallPdf or Convert Excel to PDF would be best. For users who need cloud integration, Soda PDF, iLovePDF, or Xodo would be suitable. Finally, for users requiring additional features and tools alongside conversion, PDF24 or Xodo would be preferred.

14. Conclusion

14.1 Final Thoughts and Takeaways for Choosing a Convert Excel To PDF Tool

In conclusion, a wide array of tools are at your disposal for converting Excel files to PDF. Each offers unique capabilities and features, but they all strive to make the conversion process smooth and hassle-free. The choice of tool ultimately depends on user preference, specific needs, and budget.

Some key factors to consider include the quality of the conversion, ease-of-use, additional features, cost, and customer support. Balancing these aspects will allow users to arrive at an effective solution. Remember, the best tool is the one that fits your needs and facilitates your work process, making the task of converting Excel to PDF efficient and effortless.

Author Introduction:

Vera Chen is a data recovery expert in DataNumen, which provides a wide range of products, including an excellent tool to recover DWG files.