Working with Advanced Search Option in Ms Outlook

In an age of information overload, the number SearchInOutlook1-300x175of emails that you keep receiving everyday may simply overwhelm you. Sorting through the emails and categorizing incoming emails eventually takes up a lot of your valuable time. More importantly when you need to find a specific email from a mailbox of thousands, a normal search may take endless time and sometimes your system may seem to hang up. Inability to find an important email at a time of urgency can cause you a major hassle. In such a scenario you need to use the Advanced Search feature in Ms Outlook to dig out the email or the associated data that you are searching for. However using the feature may appear a bit tricky for an average user and in this article we will give you a quick lowdown on how to use the same.


  • Using the Advanced Search Function

To start the Advance Search feature, click on Options on the extreme right corner of the top pane and click on Advanced Find. Once the Window opens up you will find the choice to enter a set of keyword and select the folder you wish to search in. Now you can either choose search the keyword in subject line of the email or even in the message body. To narrow down the search you can either type in the recipient or the sender’s email ID in the From or Sent to fields. Further you can specify you relation with the said email choosing an option from the Where I am dropdown. Moreover you can limit the time frame of the search to specific date. If you click on the More Choices tab next to the messages you would observe options to narrow down the choice by categories. Alternately you can check the options to search only those messages that had an attachment or were flagged. You can even match the case of key word to receive an exact search. Using the Advanced tab you can start defining your own search criteria. It gives you the option to choose any specific field to narrow the search and set conditions and even input specific values.


  • A Corrupt PST file can place your valuable data at risk

With time you end up storing a monumental amount of Data in the Outlook application and in case you encounter a .pst file error then the entire data may become inaccessible.  During such a situation it is wise to go in for a powerful pst recovery tool like the DataNumen Outlook repair. Counted as the best tool in its league, this versatile application comes equipped with a highly intelligent algorithm that can extract all data elements from an Outlook PST file. Moreover even if your PST file has a huge number of emails stored in it, the DataNumen Outlook repair will hardly break a sweat and restore all its contents. In addition is also has the capacity to breakdown a large PST file into several compact ones for hassle free usage with the Outlook application.


Author Introduction:

Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit

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