When your custom auto reply contains your private contacts, you shouldn’t send it to unimportant persons. Otherwise your privacy will be revealed easily. This article will teach you how to prevent sending auto reply to specific persons.
On my vacation, I am accustomed to creating a custom auto reply, which includes my emergency contacts. So as to protect my privacy, I prefer to prevent sending it to specific unwanted persons. Here are concrete steps.
Create a Rule for Prevent Sending Auto Reply to Specific Persons
- At the beginning, launch Outlook and head to “File” menu. Locate and click “Manage Rules & Alerts” button.
- In the new window, click “New rules” button.
- Then a new dialog box of “Rule Wizard” will open. You need to select “Apply rule on messages I receive”. And click “Next” button at the bottom.
- In the next screen, you would be required to select “condition”. You could directly ignore it and click “Next”. You will receive a prompt asking you if applying this rule to all received emails. Hit “Yes” button.
- Next you need to opt for action. Select “Have server to reply using a specific message”.
- You should click on “specific message” link at the bottom box, which will bring out a new message window. You can create a reply message. After filling subject and message body, click “Save & Close” button in ribbon. Immediately you will back to “Rules Wizard”. Click “Next” button.
- Later in the subsequent screen, you need to specify the exceptions. That is to say, you can select the contacts that you want prevent sending auto replies to. For instance, choose “except if sent to people or public group”. And click “people or public group” link in Step 2 to select the target persons. After this selection, click
- In the final window, you need to assign a name to this rule. After verifying all the setup is correct, you can click “Finish” to apply this rule right now.
Making Backups Regularly Is a Matter of Necessity
To be honest, it is not suggested to create excessive rules in Outlook mailbox due to the fact that Outlook is error prone. Once too many rules exist, at times some rules may conflict with each other. In this situation, Outlook will be subject to poorer performance, and even crashes. Therefore, making clear which rules you exactly need. Furthermore, in order to prevent terrible Outlook data loss, it is essential to make regular backups, such that you easily retrieve damaged data with ease. Moreover, it is also advisable to procure a remarkable repair tool like DataNumen Outlook Repair. It proves much handier in Outlook recovery than its peers.
Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com