Understand how a network drive failure to leads to MDB corruption

Microsoft Access as we all know uses MDB file to store information which can be shared between various multi-user networks especially in offices. It is a common practice in such open environments for employees to save their files on a network drive. However, sharing of files in a multi-user network can sometimes be fatal for the data as faulty network drive can render the file corrupt and useless. In such a scenario an effective MDB recovery is required to recover the data.

Microsoft Access is a well known database application which is used today in most offices to store and share important work information between employees in the organization. Although data stored in Access databases are considered to be stable, some flaws in the network drive can sometimes wreak havoc while sharing files in a multi-user environment. Corruption of MDB files can occur due to various reasons, and the role of faulty network drive is one of the major and most common reasons for files getting corrupt.

A corrupt file can cause quite a nuisance for a user if he/she requires the file for an urgent work assignment. When the file refuses to open despite repeated attempts, a wave of panic strikes the user who may think the file is at stake. The only option remaining for the user during such a critical time is to use the backup file to replace the original data. However, if the user has not created any backup file there will be no option left other than running the “Compact and Repair” utility provided by Microsoft for a proper MDB recovery.

It is necessary to take proper backup of each and every important file while working in a network environment to avoid any such issues. If you take some effective measures while working with Access the corruption of data from the MDB file can be averted to a large extent.

Avoid losing power while reading or writing a database by arranging a proper power backup for the systems which are connected to the network. Avoid dropping network connections and avoid abnormal termination of the database like shutting it through the ‘Task Manager’ or shutting the computer without first closing Access. If one or more link in the hardware chain is faulty and the computer where the database resides or any other computer linked to the database is open then there is a great risk of the database going corrupt. In such a case the need for an effective MDB recovery can occur if no backup is available.

Faulty hardware can include network interface cards, network cabling, routers, hubs, USB and CD drives. Hardware corruption will continue to bug until the responsible hardware is identified and then repaired or replaced. To identify the faulty hardware you have to determine the system or systems which are logged into the database. You can do this by using Microsoft Visual Basic in Access 2002 and 2003. When you determine the system or hardware that is causing the corruption, you can take effective measures by repairing or replacing it.

You can recover all your corrupt data by using the “Compact and Repair” utility for an effective MDB recovery. However, it is worth mentioning that this free utility may not be able to recover most of your data except tables, queries and indexes. So, if you want to recover damaged forms, macros, reports and modules you need to take the help of external third party software like “DataNumen Access Repair” which repairs and restores all damaged information present in the MDB file.

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