In this article we would look at customizing Outlook search to increase its effectiveness.
Whether you agree or not, searching is one of the key reasons for us to use the internet. This search is not restricted just to the internet world but also within MS Outlook. Since, Outlook is a vast platform, sometimes, it becomes very difficult to look out for a specific task, email or contact from a list of tasks, email folders, contacts, calendars and other numerous features of MS Outlook. Perhaps, this is the reason when we feel an urge to have the power to control where the Outlook searches by default. Well, not to worry, there is a way out to do so and we will be discussing the same in this article that how you can actually tailor the Outlook Search to look in the right places.
Whenever, you search any email in MS Outlook, then the default location where Outlook search is conducted is the Current Mailbox but this too is sometimes restricted; so there could be a need to look for an email in other mailboxes of Outlook as well. In that case, you will need to choose the option listed in the Outlook Search Box for your search every time you need it.
On the other hand, you can even change the default search location used by Outlook by going to the File Tab and then choosing the Options. After this, select the Search Option and choose the apt result from the list of results that will include four major options like the Current Folder, Current Mailbox, Main Inbox and All Mailboxes. You will be required to choose wisely, as depending on your choice the default search will be conducted. For instance, if you choose All Folders, then the search for a particular email will be conducted in all the folders including, sent folder, draft folder, outbox, saved folder and the main inbox too; however, if you have any slightest idea of where that email could be, then just select the mailbox or folder accordingly to save time. Don’t forget to click Ok once you finish opting for your default search settings.
Interestingly, Microsoft Outlook also provides some shortcuts to enlarge the search scope for some emails and knowing about these shortcuts is a must if you are one of those users who hate wasting time. Using these keyboard shortcuts, you can search a particular email message quickly. For instance, you can press CTRL ALT A to search an email in All Mail Items and you can press CTRL ALT K to search an email in the Current Folder. Pressing CTRL ALT Z enables Outlook to search for an email in the Subfolders and pressing CTRL ALT O means you are directing Outlook to search for a message in All Outlook Items.
To sum it up, it can be said that with every latest version of Outlook, Microsoft is putting its best efforts forward to help not just conduct a variety of tasks but also to help the users conduct refined searches within Outlook for particular email messages and other items.
Outlook PST crashes still occur in the latest iterations of the email client
If you are running Outlook 2013 or the latest 2016 edition, do not for a moment think that you are immune to PST errors. These errors can occur in any Outlook iteration you may be using and the best way to deal with them involves using a PST Repair tool like the powerful DataNumen Outlook Repair. When your application crashes, you just need to run this tool and everything you have ever stored would be brought back without any data loss. Moreover the tool can also be used to split the recovered file into smaller parts for easy upkeep.
Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com