In this article we would discuss the option of making an appointment entry in your calendar private even through the calendar would remain accessible to others in your office.
Do you feel frustrated at times, when all your colleagues get to know about all your appointments and schedules when you really wish to keep it all private? Well, then you must learn how to make an appointment private in Outlook. Whether you know it or not, all the appointments that you make in Outlook are shared by default, however, you can anytime change the settings as per your wish and make them private. Read this article to get acquainted with the method of keeping appointments private in MS Outlook.
In order to increase the teamwork in offices, generally Outlook Calendars are kept on a sharing mode by default and that has its own advantages and disadvantages too. Anyone and everyone at office can actually lookup where someone is and when is he or she going to attend a meeting or when that person is free. However, you can make some changes in the Appointments and mark them as private particularly in MS Outlook 2007 and later versions.
Here is what all you need to mark appointments private in MS Outlook. You first need to activate the Developer Tab especially in case of Outlook 2007 and 2010 versions. Then, select a New Appointment and choose the Private Option. After this, you will need to publish the form, which can be done in 2003 and previous versions of Outlook by going to Tools Tab, then to the Forms Tab and finally by clicking on the Publish Form As. On the other hand, this can be done in 2007 and 2010 versions by choosing the Developer Tab and then picking the Publish Option and finally choosing the Publish Form As. Next step would be to open the Personal Forms Library and mention a Display Name along with a Form Name followed by clicking Publish. After this just do a right click on Calendar Option and select Properties. Choose the Appointment Option under When Posting To This Folder. Next, simply choose the Personal Forms Library and mention the Display Name keeping in mind that whenever a new appointment opens, the private button gets enabled automatically. However, you can select the Private Button again in order to disable it at anytime.
Now, for those of you who wish to keep it simple and quick, let us describe the easiest method of making appointments private in Outlook. Whether it is Outlook 2007, 2010 or 2013 version, you can just go to the Calendar Folder and right click it. After this select the Properties Option and choose the Permissions Tab. Under the Name List choose the Default Option and then, opt for the Free/Busy Time under the Permissions Level. Finally, click on Ok and you are done.
Working at Home with Outlook can be tricky due to PST errors
Home Outlook users need to be wary of PST errors and should ideally invest in an Outlook recovery tool like the reliable DataNumen Outlook Repair application to help them during contingencies. The tool is designed to recover nearly every possible data element stored in Outlook and can also be used to perform housekeeping tasks on your Inbox. Moreover the application is capable of bringing out data from a messed up PST file lying on a remote network drive.
Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit https://www.datanumen.com/