This post shares some infallible tips that organizations can use to stay ahead of data loss incidents and ensure quick data recovery in case of loss.
Data is increasingly becoming an infallible resource for the success of every business. In the same breath, the threat of data loss is one of the primary concerns for companies around the world. To address this issue, companies develop robust data recovery plans in case of any eventuality that may result in data loss. These include natural disasters, acts of terrorism, and malware attacks just to mention a few.
A data recovery plan is part of the broad disaster recovery (DR) plan of an organization. Here are important questions you need to address to help you develop a smart data recovery plan.
1. Do you have a data loss mitigation plan?
The best defense against data loss is preventing it from happening. While this can be a tall order, taking the right measures can minimize this risk significantly. One way to achieve this is to develop a good data loss mitigation plan. This starts by identifying and addressing the root causes within your control.
For instance, human error is one of the leading causes of data loss. To address this issue, you need to educate your staff to ensure that they understand how your systems work. Whenever you introduce a new system or hire a new employee, ensure that the user(s) gets proper training on the functions of the system. Also, match access to critical data with functions.
Failure to perform frequent backups on critical data is another reason your company can lose data. The best way to approach this subject is to start by backing up mission-critical data in a secure off-site location. Use an impact assessment tool to help you identify the most critical files to back up.
2. How frequently do you test your data recovery plan?
Having a data recovery plan is one thing and confirming whether it works in another. It is important to test whether your data recovery plans are working properly. For instance, sample your backup files to make sure they are an accurate representation of the data in your live systems. For user training, have a mechanism of testing user proficiency in various systems and track your KPIs regularly.
3. Do you perform regular audits on your data recovery tests?
Go beyond testing your data recovery plan and investigate what the tests say. This will require you to perform frequent audits on your tests to make sure that your data recovery plan is working and that it meets your business requirement. Audits expose gaps in your plan. Use them to improve your data recovery process. You can do both in-house and external audits to strengthen your checks.
4. Beyond data backup
While data backup is helpful, it doesn’t guarantee protection against data loss. This is because your files can still be corrupted during or after the backup procedures. Therefore, it is advisable to have a plan in place on how to recover your archived data if it gets corrupted or deleted. To accomplish this, have a data recovery budget in place and use it to acquire the tools for the job. Examples of top-rated data recovery products in the market include DataNumen Data Recovery and DataNumen NTFS Undelete. If you do not have an in-house team to do data recovery, consider hiring an expert to do the job.