Access Features for 3 Levels of Users

One of the reasons so many companies use Microsoft Access is because of the number of tools available for data management. The program is easy for beginners and experts to use. You can design your database to be as simple or as complex as you need.    

One of the biggest strengths of Microsoft Access is that you can develop your database based on your specific needs and database knowledge.

  1. For beginners, the program offers all of the fundamental tools required by a database. You can take time to understand your options and update your database as you learn more.
  2. Those who are accustomed to working with a database can quickly find the tools they need to create or update the database. While it is not as robust as many of the costlier database software programs, Access does have all of the tools required for a general database.
  3. Even if you are an expert user, there are tools you may not be aware of that exist in Access. Many of the tools are comparable to what you use in more complex databases. All you need to do is learn the names in Access.

Beginners and Casual Users

There is a lot of information for a beginner to learn. Even casual users can stand to benefit from the numerous available tools.

Access ObjectsThe first place to start is with understanding all of the objects in Access. To help you understand what each of these objects is and how to use each of them, several articles are dedicated to the objects.

  • Tables
  • Queries
  • Forms
  • Reports
  • Macros
  • Modules

In addition to knowing what they are, you need to know how to design them. The overall design of your database is critical to making it successful. The next article focuses on this perspective to help you make the most of your database.

Professional and Serious Users

Access makes it easy for inexperienced users to run queries without knowing how to program. If you are a professional or serious user, you know that SQL can significantly reduce the amount of time you spend maintaining and working with your database.

  • An overview of SQL Syntax can be used as a cheat sheet. No matter how much time you spend working with queries, there are always a few things you are bound to forget.
  • Combo boxes help you work with thousands of records at once.
  • Designing the forms correctly will help you better generate reports and design queries.
  • Working with MDB files can simplify how you update your data. In the event that you have trouble, there are MDB file repair experts who can help you get your system up and working again.

Developers and Expert Users

Access Database VBAIf you are an expert user, finding something new that can simplify your job is rare. However, it isn’t impossible to find a new piece of information that can make your life so much easier.

  • If you have heard of VBA but never had a chance to use it, it is the perfect way to create automatic updates. There are numerous uses for VBA if you are willing to spend some time learning it.
  • Experts are far more likely to fall into certain traps and pitfalls, particularly with NULL and misinterpreted field calculations.
  • Knowing the different libraries associated with your database will help you streamline it.

Author Introduction:

Victor Ren is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including repair xls corruption and word recovery software products. For more information visit

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