In this article we would look at effectively using the Archive feature in the Outlook 2013 iteration.
Are you one of those people, who always maintain a backup of all their important work? Well, then it’s a good habit and you can incorporate this habit while working in MS Outlook 2013 too by using the AutoArchive Feature. For a novice, the definition of archiving is that it is a useful way of reducing the mailbox size by archiving particular messages, and still can be accessed with ease. Read on to get an in-depth understanding of the AutoArchive Feature in Outlook and how to use it effectively.
Interestingly, Microsoft enables you to archive email messages in two different ways in MS Outlook 2013. As per your preference, you can use the AutoArchive Feature or you may also set up a Manual Archive for your email messages. While the first option of AutoArchive enables you to automatically archive messages from your mailbox that are more than 6 months old provided the mailbox is connected to an Exchange Server. On the other hand, the latter option of Manual Archive will require you to first go to Menu and then to the File Tab, where you will need to choose the Info Option followed by choosing the Cleanup Tools Option and clicking on the Archive Button. An interesting thing worth noting here is that once, you have manually archived messages, you will be asked to archive mails automatically in Outlook on a periodic basis. At that time, you will be again free to choose to manually drag the messages and archive or use the ease of AutoArchive.
Now, in case you are worried that how will you be able to access the archived messages in future when you will need them? Then worry not! First of all, keep in mind that the archived folders will appear only after you have successfully archived your messages at least once. In order to find or view an archived mail, just go to the File Tab from the Menu and choose the Open & Export Option on the left side. Then, you will need to open the Outlook Data File Option and you will see a dialog box. All you need then is to choose the file you wish to open and click on the Ok button. Just in case you wish to search for a particular file, then use the Navigation Pane on the left side of the Info Button from the File Tab and choose the Cleanup Tools Option from where you can proceed to Archive Button.
As a conclusion, it can be stated that be it manually or automatically, archiving is a must for MS Outlook. A lot of space gets saved in your mailbox when you archive messages that get saved to your hard drive in the form of Archive.pst files.
An Archive File can too get corrupted due to logical errors
Instances of Archive.pst file getting corrupted are not rare. As with any PST file, your Archive files too are susceptible to logical errors. In order recover a corrupted Archive file, you can call in an Outlook recovery tool like the remarkable DataNumen Outlook Repair application. It can get back all your emails stored in the Archive file irrespective of its location. It can even tackle virtual drives and Nero image files with ease.
Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit https://www.datanumen.com/