In this article, we have addressed seven tips which can help you in preventing your MS Access database crash.
Database corruption is worse than a nightmare for Access users. Losing tons of data due to a stupid mistake, after it was maintained through months of organization, hard work, and time can be very frustrating. Fortunately, sometimes users get lucky enough to repair or recover this data. Sometimes third party products come to your rescue to save your database from fading away from existence. However, a better approach to steer clear of this problem is by implementing preventive measures to avoid corruption.
Here are some preventive measures which will help you in avoiding any Database disaster
1. Split your Database
By splitting the data into backend and frontend database, the user will be able to make it more secure and safe. No all employees in an organization need to access the data of all projects all the same time. By limiting access users will be able to protect their organizational plans and other information details. Data Splitting also helps in promoting the generation of regular backups, which is always good for database protection.
2. Use Backend for Storing Temporary Table
If a database continuously creates, populates, and deletes its temporary tables, it can become confusing. Users can keep these tables on a separate backend database in order to prevent data bloat. However ensure to Name it accordingly, so that its purpose is clear.
3. Avoid Using Memo Fields
Users should avoid using memo files as they can indirectly cause corruption. In some cases, you can repair your database, but we definitely recommend users to avoid taking such risks. In case it is necessary to use memo field store them in a separate table, and also ensure to create a one-to-one relationship for this table with the parent table.
4. Avoid Storing Picture Files
Users should strictly avoid sharing any type of picture based file in their database. If necessary then we recommend users to treat and store them just like a memo field to prevent any sort of data loss.
5. Use Temporary Table for generating quick Queries
If a user uses nested queries, which pulls data from multiple sources, Access stores this location and browsing data in its system, in a temporary form which might never come in front of the user’s eye. This then stresses the JET engine, which can choke Access during the process, which can corrupt the backend files. To avoid this problem, create a temporary table and perform your queries in it.
6. Be cautious of Wireless Networks (Wi-Fi)
Users should always check their network before processing or creating backups for their databases. Your network connection might be smooth as butter, but being connected to a large network; it is prone to cut off abruptly which can completely destroy your database.
7. Be Cautious of WAN connections
Any WAN connection which covers multiple connections to a local system with the server via Internet can cause damage. Reading the database might be slow but it is still acceptable. However, writing on databases can be error prone which is likely to cause corruption.
Note – any bottle-necked traffic can interrupt data transfer, which will prompt Access to time out, coming to the conclusion that the connection is lost. Eventually, this behavior can corrupt users’ backend database.
While to prevent a crash is a worth endeavor, do keep an accdb recovery tool handy to deal with contingencies.
Vivian Stevens is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including mdf recovery and excel recovery software products. For more information visit www.datanumen.com