Microsoft Access is used to create databases of valuable information. These files are not immune to corruption and the loss of data that may result can cripple an organization. Learn to prevent data loss with the following tips.
The program Microsoft Access has been rising in popularity due to the fact that it provides a convenient way to quickly create databases of important information.
Not only are you able to create a database, you can also share this database with other users who can modify and input new database allowing for convenient collaboration.
However, like all files, Microsoft Access database are not immune to corruption or from getting “lost”, in order to ensure that any data loss is just temporary, you should try and follow these five tips.
1. Prevent power surges and interruptions
A sudden loss or fluctuation in your computer’s power supply can affect your Microsoft Access Files, especially if you are working on a database when it happens. Any interruption while inputting data in a file might end up corrupting it.
While you can’t totally prevent power interruptions, you can mitigate the potential damage by using a power surge protector. You can also make sure that the power cords of your computer hidden away where no one can trip on them and accidently pull them out.
2. Close down you Microsoft Access program properly
If your Microsoft Access program is hanging or shutting down suddenly, this is a sign that you might have a software problem. Check the program and maybe run an anti-virus program to ensure that it’s not a virus or malware messing with your copy of the software.
If, however, human error causes you to improperly shutdown your data base, the file you had been working on might end up corrupted.
When closing Microsoft Access, go to the main File menu and choose to properly close or exit the program. Do not manually shut down, use the Task Manager to close the program, or shut down the computer without exiting Microsoft Access first.
3. Avoid network interruptions
If you are trying to transfer a Microsoft Access file, either over the internet or using a intranet, and there was an interruption in the network connection the file might end up getting corrupted. Monitor you network carefully when transmitting or receiving a file. If you think that there was an interruption, assume that the file is corrupted. Having a data recovery program for Microsoft Access, like DataNumen Access Repair, allows you to quickly check for and repair corrupted files.
4. Act quickly to retrieve lost database files
Most of the time, when a file is “lost” or erased, it can still be found and retrieved as long as the sector of your hard drive where it used to be found is not overwritten by new data. Running a file recovery program like DataNumen Data Recovery will allow you to quickly retrieve the file, preventing permanent data loss.
5. Make regular backups of your files
All hard drives fail eventually and it’s best to have one or two updated copies of your important Microsoft Access database files in separate locations, like an external hard drive or on the cloud.