Losing data is devastating. The situation is worse if in a corporate setting. It’s therefore always good to be prepared and avoid such occurrences. This article highlights methods to prevent loss of data.
Data loss simply refers to deleted or corrupted files, which makes it difficult for you to open or access data. Things that may cause data loss include human interference, an error with the software, or hardware malfunction.
Whatever the case, this loss doesn’t mean all is lost. With proper tools at your disposal, you can recover your data.
How do you prevent data loss?
The best thing to do is to have a plan, because you know there is a chance a loss may happen. How well are you prepared? Don’t let data loss get you off-guard. Consider using the following strategies.
One of the easiest ways of data loss prevention is regularly backing up your files. If you are in the possession of vital files, be it business emails, word documents, spreadsheets, or other types of files, consider backing them up regularly. In the event of a problem, you’ll be able to secure data up to the last point it was backed up. This is much better than not having anything at all. Draw a plan that will see you back up your files periodically, and do it properly.
Create a Variety of Backups
Why not have 2 or 3 backup systems? If possible, have them in different formats, maybe a hard drive and cloud. Another backup should be offsite, away from the office, in case of a problem that may cause damage in your place of work.
Update your systems
Another important step is to patch and update your systems. Patching is a data loss prevention policy associated with ensuring the security of all your systems, and it is necessary regardless of whether you are a small business or a big company. Patching will come in handy in situations where there is a risk of data leaks. Secondly, keeping your systems up-to-date all the time will help you save the budget you would have invested in recovering data.
Get a Recovery Program
Do you know that there are data recovery tools available online? These tools are designed purposely for specific data recovery processes. Some of them are even free for use. All you have to do is download it and install it on your computer then run it. A good example of such a tool that is designed for data recovery is the DataNumen Data Recovery Tool. It is one of the best tools you’ll ever come across that recovers lost and deleted files.
If you have some sensitive files that you wish to keep private, it’s advisable to encrypt them. Use a backup system that encrypts your private files so that if they fall in the wrong hands, you are still safe.
As seen from the above, data loss prevention is the key to ensuring the smooth running of businesses. The methods are simple and sometimes you don’t have to invest a lot of money for data loss prevention. As long as you put in place a great strategy, your files will always be safe.