In this article we would look at using the Out of Office Assistant to create auto replies for times when we are unable to access our emails.
Has it ever happened to you that you had to leave your office for an emergency and could not reply to an important email? Well, now you need not worry anymore! Thanks to the Out of Office Assistant Feature in MS Outlook 2013 version that will make life easier for you in case of emergencies. This smart feature will automatically send a reply to the email messages received in your absence when you are out of your office on a sick leave, vacation or for any other reason. By setting the Out of Office Assistant Feature, the sender of your received message will automatically receive a message stating that you are out of office. Read on to know in depth about this interesting feature of Outlook 2013.
Now, if you are curious enough to know actually how to activate the Out of Office Assistant in your Outlook, then here we go with the detailed description of the steps involved. First of all, go to the File Menu Tab and then choose the Automatic Replies with Out of Office Option. Once, you have done this; simply select the Send Automatic Replies Option. Lastly, you will be required to type in the text that you wish your mail senders to receive.
The best part is that you can even specify a particular time and date for sending the Out of Office Message to the sender. For this, simply tick the check box with the Only Send During This Time Range and then mention the Start Time and End Time. Isn’t simple? Moreover, you can choose different Out of Office Messages for within the organization and outside the organization. For sending a message within the organization, you need to type your desired text under the Inside My Organization Tab, whereas, for sending message outside your organization, you will need to type a text under Outside My Organization Tab.
Just in case, you don’t wish to send these Automatic Replies or Out of Office Messages to the mail senders in your absence, then you can turn them off at any moment of time. In fact, make sure to turn the Out of Office Assistant Feature off, when you are back at your seat in office. For this, you just need to click on the option of Do Not Send Automatic Replies Option under Automatic Replies Option.
As a conclusion, it can be stated that with Out of Office Assistant Feature activated in your Outlook account, you will no longer need to sit and wait to reply to email messages when you need to go out of your office for an important work. Your desired message will automatically be sent to the mail senders. However, it is to be noted that like many other interesting features, Out of Office Assistant Feature too is not compatible with non-MS Exchange Accounts like IMAP or POP3. In other words, this feature will be available only if you have an MS Outlook Account that is linked with an MS Exchange Server.
Home Outlook Users need to be very careful with PST errors
If you are using Outlook at home without an Exchange backbone, then you should not ever ignore a PST related error. Unlike in an office environment where data may be backed up periodically and there is technical help at hand, a PST crash at home can be catastrophic. Therefore keep an Outlook recovery tool like the DataNumen Outlook Repair application installed in your Windows machine to deal with an Outlook crash. It can bring back your emails from the morass of a corrupted PST file in a span of minutes with effortless ease.
Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit https://www.datanumen.com/