In this article we look at some practical pointers which we need to keep in mind while working with Quicksteps in Ms Outlook 2013
The Quick Steps feature in MS Outlook needs a special mention due its wide scope of use. As the name suggests, Quick Steps involves a set of quick steps that can help the user to apply multiple actions simultaneously to various email messages, thereby saving a lot of time and efficiency. For those who wish to manage their Inbox in a better way, Quick Steps is the ultimate solution. Learn about some key points to remember about Quick Steps in MS Outlook 2013 Iteration.
There is not just one but many quick steps that can be availed while working in Outlook. From Moving emails to sending emails to a group or team, from sending the email messages to the manager to deleting or replying; all are already available as default quick steps in MS Outlook 2013. We have already discussed about these Default Quick Steps available in MS Outlook 2013 in one of our previous articles.
Basically, there are three main actions included in Quick Steps, including, Flag Message that actually adds a flag to an email message from the options like Today, Tomorrow or Weekly. Second action is the action of Move to Folder that allows you to quickly move the email to a destination folder. Lastly, there is an action of Mark As Read to mark the email message as read.
Creating Quick Steps in MS Outlook is an utmost easy procedure. For this you first need to go to the Mail Option and then choose the Home Tab under the Quick Steps Group. After this, pick the option of Create a New Quick Step. Once, you reach here, just either click on Custom or click on the type of action from the list available. Next step would be to type a name describing the new Quick Step in the Name Box. After this click on OK and under the option called Actions, select an action that you wish to choose for the Quick Step followed by pressing the Add Action Option. In order to create a shortcut using keyboard, you just need to click the keyword shortcut in the Shortcut Key Box.
Another important thing worth noting about the Quick Steps is that it comes handy in cases when the Rules Feature of MS Outlook fails to satisfy you. In other words, users can easily use Quick Steps, where Rules fail to apply and a manual decision is required to be taken. For instance, when you think there are email messages that need to be checked manually, it is better to use Quick Steps instead of the Rules Feature.
Sorting emails and filtering them in the relevant folders has now become an easy task with MS Outlook that now comes endowed with the superb Quick Steps Feature. The best thing about Quick Steps is that every New Quick Step you create is visible on the top of the gallery right on the Home Tab under the Quick Steps Group. However, you are always free to rearrange these steps under the Manage Quick Steps Option.
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