Working With Filters in Business Contact Manager in Outlook

Over the last few years, ththe Business Contact Manager feature from Outlook has gained a rather positive reputation amongst its users owing to its stellar feature set.  The Business Contact Manager (BCM) offers its users the capacity to visualize the data as per their requirements and perform drill down through the data. This is made possible with the help of filters that can help you reach to specific data sets that match your needs. In this article we will look at the type of filters that BCM offers and how they can be used.

 

Applying Filters in Lists

In the BCM tool you can apply filters on lists and this can be applied on different record types including accounts or leads. To start applying filters you need to first go the requisite workspace in BCM say Sales or Project Management and then click on Filter under the View tab. Next you would need to choose the type of filter you wish to apply. This can be a simple filter or Advanced Filter. Please note that both the filter type results can be applied on the data. Now if you are looking to narrow down the data on which you are going to apply the filter you can simply Create a New Tab and select the necessary item type which you wish to filter.

 

Applying Filters on Reports

Filters can be effectively applied on a report that you have generated in the BCM. Here you can apply the filter on any default report or even pick up a saved report. Once you have selected the report you need to go to the Sort and Filter group and hit on Filter. In the subsequent option window you can choose the requisite filter. Ideally if you are looking to filter reports for obtaining specific information you should try the Advanced Filter tab. This would involve you creating several set of queries or conditions which the data must match to appear in the report.  Once the filter has been applied you just need to click on the Review Results tab to preview how the process is working.  If you are satisfied with the results then just save the settings.

 

Avoid the Occurrence of PST Errors by Keeping your Inbox Light

PST errors can prove to be rather risky for your data. Now if you have a huge Inbox file then it is likely to be more prone to errors. Given the circumstances it makes great sense to reduce the size of your inbox. You can either move a set of emails into a different folder or use the Auto Archive feature to shift old emails. However despite your best efforts you may encounter an Outlook crash and would have to call in a powerful pst repair tool like DataNumen Outlook Repair to retrieve your lost emails. With this remarkable tool you can be assured of the fact that all your Outlook data can be recovered with ease while maintaining complete data integrity.

 

Author Introduction:

Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com/products.htm

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