Using signatures to Jazz up your Outlook Messages

In a highly competitive world, one must utilize every6a00d83451df4269e20133f4906af1970b-800wi other available channel to brand his organization. Given the fact that every day we send out numerous emails to our contacts and stakeholders, we can explore the possibility of using the emails for branding in a subtle manner. This can be achieved by using Email signatures which can contain a lot of information besides just basic contact details. Email signatures serve as a great way to improve your brand recognition besides serving as a salient style statement. Further if you incorporate a link in the signature you can hope get visitors from emails you send out, to your company website or blog as the case may be. You can even add links to your social media profiles or lead them to specific offers. Now if you are using the Ms Outlook email client, creating signatures for your email becomes as easy as a cake walk


  • Creating email signatures in Ms Outlook

The Outlook email client comes loaded with a versatile Signature feature for you to create your sartorial signing off style. To start with you just need to click on the Email signature tab which typically appears under the Email Options tab when you create a New email message. Once the screen opens, it gives you the option to choose a title for your signature. In main signature body you can choose to include the text that you wish to place. Alternately you can also choose the signature style associated with your company. Further you will have options to select different signatures for fresh messages and another one for replies and forwarded messages. Now if you click on the adjoining stationary tab, you will get options to select a theme for your signature. You can even select font as per your wish and preview it in the same screen. The tool also allows you to insert hyperlinks into the signature body and even insert images as per your choice. You can create multiple signature styles and save them by their titles for easy access.


  • Using signatures for Outreach

Now if you have managed to create an excellent email signature you can use your Outlook client to engage in outreach activities. Just create a distribution list of your contacts who would love to receive periodic updates from you regarding business offers or developments in your organization. When you draft the emails the effort should be made to maintain familiarity with your contacts as most of them would know about you. Always try to provide meaningful information and your outreach activities would bear success. Since any link you wish your readers to visit is contained in the signature, you could effectively send out a marketing email without coming across as pushy.


  • What if you lose your painfully created emails signatures in an Outlook crash

If your Outlook application crashes due to corrupt .pst files, there is a huge chance that your painfully created signatures may be lost. In such a situation you should call in an outlook repair specialist like DataNumen Outlook repair utility which can get back your data with ease. This remarkable tool can effectively extract all elements from your outlook clients including your signatures and contacts besides your emails.


Author Introduction:

Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit

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