Using Read Receipts in Ms Outlook – A Primer

With Email-Read-Receipts-Fig-2emails becoming the primary means of business communications, most of us hope to have our emails read by our business contacts in the shortest possible time. The read receipt feature is designed to help you know when an email sent by you has been read by the contact. It is important to note that the recipient of your email has the liberty to confirm and send a read receipt or avoid sending one despite reading that email. Similarly if you receive an email which requests for a read receipt, you can choose to ignore it.

 

Quick Steps for Requesting a Read Receipt for a Specific Message

If you are looking to get the confirmation of your email getting read by the recipient you can follow the steps mentioned below to request a read receipt.

  1. Launch the Ms Outlook client, click on New Message and draft the email you wish to send
  2. Now click on View in the top toolbar and then head to Options
  3. Next under the label Voting and Tracking options mark the checkbox next to Request a delivery/read receipt for this message

 

Enabling Read Receipt Requests for all messages you send

  1. Open the Outlook application and head to Tools
  2. Next click on Options
  3. Now go ahead and click on Email Options
  4. Next go to Tracking Options and under it check the box for Read/Delivery receipt

 

Choosing your Response when a Read Receipt is requested

Your contacts too can send you read receipt requests along with their emails and it is up to you how you choose to respond to them. You can either choose to answer all read requests by default or deny them altogether. However the best setting involves getting notified about them and choosing to confirm or deny a read receipt on individual basis. To enforce this setting you need to do the following

  1. Go to Tools and then head to Options in Ms Outlook
  2. Next click on Email Options and click on Tracking Options
  3. Choose the option “Ask Me before sending a response”

 

All Data Neatly Stored in the Outlook Client can go for a toss due to a PST Crash

The Ms Outlook client serves as a critical data repository for many professionals. From containing data regarding their contacts to keeping a detailed itinerary, the application holds a treasure trove of business data. Now all this data including anything that you may have stored with the Business Contact Manager tool can be technically at risk if you encounter a PST crash. Thus it is not only prudent but absolutely necessary for a business user to invest in an outlook recovery tool like the sophisticated DataNumen Outlook Repair that can bring back all lost data elements in quick time. Even if you experience trouble in locating a crashed PST file, the application can come to your rescue and immediately trace it out. Further it can process several PST files which may have been corrupted, in one go and it also encompasses the caliber to split up large PST files.

 

Author Introduction:

Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com/products.htm

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