In this article we look at the ways to directly create an appointment right out of the information contained in an email.
Although creating Appointments is MS Outlook is a very easy process, it becomes easier if you know the way to create them right from your email messages. Sounds interesting right? It is but obvious that most of the email messages contain important data and many a times, the user feel like creating the appointment right away from the information available in the email message without wasting time and this is where it becomes important to know about the method to create appointments from emails. Read on to learn the method of swiftly creating appointments from email messages in MS Outlook.
Now, let us elaborately describe the method to compose appointments from the emails. Bear in mind that this process goes on the method of Copy to Folder. For this you need to first choose and highlight a particular email message that you wish to convert into an appointment. After this, you will need to open up the Copy Items Dialog Box. For this in MS Outlook 2007 version, you will need to select the Edit Option and click on Copy to Folder Option. While in the 2010 and 2013 MS Outlook versions, you need to select the Move Option under the Home Tab and then, pick the Copy to Folder Option.
Next step would be to choose and highlight the Calendar under the Copy Selected Items to the Folder Option Box followed by clicking on Ok. After this you will see an Appointment Window appearing in front of you, where you can easily set the start time under the Start Time Box and the end time under the End Time Box. Moreover, you can also enter the Appointment Location under the Location Box. Finally, you will ne required to click on Save & Close Button under the Actions Group right in the Appointment Tab. Moreover, you can also include the email recipient as your meeting participant by simply either filling the participant’s name under To and filling optional participant’s name under CC or BCC of your emails.
To sum it up, we can say that creating an appointment from emails is a matter of just a few steps and you can save a lot of time that otherwise might go wasted in opening the email message again and again to tally the time and venue and then opening the Calendar Feature separately in Outlook and creating an Appointment manually. Use this shortcut method and get started with appointments. The best part about it is that even if you delete that particular email message the appointment created with it remains in the Calendar for your future use. Apart from creating an appointment from the email message, you can still create appointments through Quick Steps, Drag and Drop Method, OneNote Feature and Keyboard Shortcuts of CTRL + N. So, choice is yours to choose the right way of creating appointments in a vast platform like MS Outlook.
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