In this article we look at sharing calendars to improve collaboration amongst colleagues and make life easy at work.
Do you or your colleague at some other company get frustrated at times, when you need to fix a meeting but face difficulties, as you can’t share your personal calendars? Then, to ease you off such troubles, software behemoth Microsoft has come up with the interesting way of Sharing Calendars in MS Outlook. Reading this article, you will get acquainted with how to share calendars with others in Outlook 2013 with utmost ease.
Well, now you can invite anyone to actually subscribe to view your calendar in MS Outlook via an email message. This interesting feature of sharing calendars has been recently added in 2013 version of MS Outlook. The main purpose of adding this smart add on in Outlook is to give the user the opportunity to make other people aware of your availability after viewing your appointments and schedules in your calendar.
Now, let us throw some light on the steps involved in sharing calendars in MS Outlook 2013. You first need to go to the Calendar Option on the main Ribbon, then choose the Home Option and under it go to the Email Calendar Option. Once you have done this much, you need to choose particular calendar and time period for which you wish to share the calendar under the boxes namely, Calendar and Date Range. For instance, you can pick Tomorrow in Calendar Option and Next 14 Days in Date Range Option. You are also free to set other options too if you wish to set and finally click on Ok. Now, compose a new email message and add in it the recipient’s name under To Field with whom you wish to share the calendar and Send the mail.
What exactly happens after this is that the recipient of your mail will be able to see a clear snapshot of your Outlook Calendar in the email. This is not all; recipient can also open an attached iCalendar or .ics file from your email message to open the Calendar Program in Outlook. This way, he or she can view your calendar along with his or her own calendar to fix appointments on any available date and time.
Apart from the method explained above, you can also add permission in your Outlook 2013 Calendar to share it with others. For this, you need to choose Calendar from the Home Tab and select the Calendar Permissions. Then, choose the Permissions Tab and Click on Add. After this, add the names of the people with whom you wish to share your calendar. Finally Click Ok and the person’s name will be added in the text box with permission to view your Outlook Calendar.
As a conclusion, it can be stated that by using the feature of sharing calendars in Outlook, you can save a lot of time and energy that otherwise goes wasted by tallying each and every day of your calendar with others manually or on phone to fix appointments and meetings. You must note that you will be able to share calendars in MS Outlook 2013 only if you have a MS Exchange based account or an Office 365 Account, else this application will not work and you will not be able to share your calendar with others.
For those of us working with Outlook at home, PST errors can be a major bugbear
Outlook works best with Exchange in the background doing all the heavy lifting. Unfortunately an Outlook home user cannot rely on myriad advantages of an Ms Exchange Server and is also exposed to the risk of PST errors. However you can still avoid data loss scenarios in an Outlook crash, if you install an Outlook recovery tool like the class leading DataNumen Outlook Repair application. It has an unbeatable recovery rates as compared to its peers and is effortless to use. Besides emails, it can even bring back your calendar entries, notes and any other data that you have saved in your favorite email client.
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