How to Quickly Close All Open Outlook Items by One Click

When multiple Outlook items are opened in their own windows, someone is accustomed to closing them one by one. Actually Outlook allows us to close all items via one click only.

Every day when I launch my Outlook and check new emails, I prefer to read them in their own windows instead of in reading pane. After finishing reading, I just use one click to close all of them, namely clicking “Close All Items” button.

Mutiple Open Outlook Items

Add “Close Al Items” Command to Home Ribbon

Virtually “Close All Items” command is already in ribbon. But due to its secluded location, many people may neglect or forget even though they have ever seen it. Switch from “Home” to “View” tab. At the end of “View” ribbon, you can see “Close All Items”.Close All Items under View Tab

Now that it is a bit bothersome to locate it, why don’t you directly add it to “Home” ribbon where you always stay? Here is a quick guide to achieve it.

  1. At first, go to “file” menu and select “Options”. In “Outlook Options”, switch to “Customize Ribbon” tab.
  2. On the right pane, select “Home (Mail)” Tab and click “New Group” button at the bottom of the right box. Then click “Rename” button to specify a name to this new group, such as “Close”. Optionally, you could click “Up” arrow to move it to a more obvious place.Create a Custom Group under Home Tab
  3. Next set “All Commands” in “Choose commands from” field. At the right box, locate and select “Close All Items” command and click “Add” button in center.Add “Close Al Items” Command to “Home” Ribbon
  4. Finally click “OK” and back to Outlook Home page. You can see the “Close All Items” button in “Home” ribbon. Click it and immediately all open items’ windows will close.Close All Items under Home Tab

Add “Close All Items” Command to Quick Access Toolbar

Apart from adding “Close All Items” command to ribbon, you can of course add it to Quick Access Toolbar. This can be realized much easier.

  1. You can switch to “View” tab and find the “Close All Items” button.
  2. Then right click it and select “Add to Quick Access Toolbar” from the popup list.Add to Quick Access Toolbar
  3. This command will be add to QAT straight away.Close All Items in QAT

Get back Your Cherished Outlook Data

It is known that Outlook is prone to corruption. Thus it is necessary for you to know how to get back data in the event of serious Outlook crashes. At first, in regular usage, you should make backups. In addition, how to quickly find Scanpst.exe is also needed. Last but not least, you have to keep a more robust tool handy, such as DataNumen Outlook Repair. This tool can recover Outlook file and extract maximum data regardless of the extent of corruption.

Author Introduction:

Shirley Zhang is a data recovery expert in DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit

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