Most Outlook users tend to attach files to their email messages every now and then. While attaching few files to an Outlook message has never been a challenge, when you are looking at add a whole bunch of files, it can become tricky. To start with you may exceed the total permitted size limit for attachments. That apart selecting multiple files from within a folder may be a hassle for novice users. Let’s look at some quick tips to help you attach multiple files quickly in Outlook.
Create an Archive file, say .zip or RAR
The easiest way to attach a whole bunch of files to an Outlook email involves adding them together in an archive file and then attaching the archive into the email. Once you have added files into a archive, say a .zip file, you can check its size in a jiffy and know if would go through the Outlook application. Again you can easily zip a whole folder in quick time and even apply a security password if needed.
Dealing with lots of large files – consider using a file sharing platform
In some cases you would need to send several large files through Outlook. However due to size limits, this may not be possible and you may need to consider alternate options. One of the easiest ways to achieve the same would involve uploading the files on a webhost or a file sharing website and include the link in the Outlook email body. Alternately you can consider using a split zip file to break down a large archive into smaller parts which can be then sent over email.
Use Drag and Drop feature while adding files from different folders
In case you are looking to add several files from different folders, using the Insert file option may become unwieldy. Instead just select the files from the folders and drag and drop them into the Outlook email body.
Recovering Attachments that came with emails after an Outlook crash
A PST related Outlook crash can simply vanish your data and you may have to consider running a recovery application to get back your emails. However, most recovery tools are not fully equipped to get back all data elements especially the attachments that came with some emails. For recovering attachments you would need a powerful pst recovery tool like DataNumen Outlook Repair which can bring back almost everything that was stored in the email client. From contacts to emails created in the HTML format and even journal entries; absolutely nothing escapes the state of the art recovery algorithm of this remarkable program. If that was not all, the tool can also be used to negotiate every possible media type you can conceive, from optical media and virtual drives to solid state storage devices. Further the tool can work like a detective and trace out PST files that are hard to detect in a normal search.
Alan Chen is President & Chairman of DataNumen, Inc., which is the world leader in data recovery technologies, including sql recovery and outlook repair software products. For more information visit www.datanumen.com