In this article we look at some of the key advantages of quick steps in Outlook email client
No wonder, if you are a professional using MS Outlook in office, then you might be having a mailbox full of different types of email messages including, spam messages, marketing emails and even promotional emails from the prospective clients. So, how exactly can you organize your mailbox without wasting your time? Well, this is where the Quick Steps Feature of Outlook comes to your rescue. From moving your messages from one folder to another and from deleting or grouping them, you can do a whole lot of sorting through Quick Steps in MS Outlook. Since we have already discussed how to create Quick Steps in one of our earlier articles, this time we will throw some light on its other aspects and its major advantages.
Talking about the Main Advantage of using Quick Steps, we can say that the best thing about this feature is that it is completely customizable as per the user’s requirement. Just a few simple steps are required to create and customize your own commands to organize your mailbox in a better way. In other words, using Quick Steps, one can easily avoid unwanted emails and pick only the relevant ones for better productivity while working in MS Outlook.
Ready Made Quick Steps:
Whether you know or not, but talking about MS Outlook 2010 version, it already comes with a set of Ready Made Quick Steps to provide utmost ease to the users. Just with a few clicks of the mouse, you can manage a big amount of your emails through these ready made quick steps. In order to see these ready made quick steps, you first need to go to the Mail Option and then pick the More Button at the bottom corner and you will then see some options like sending an email to your manager or mark as done. There will also be an option to compose a team email or reply to an email or remove the original message.
ToolTips for Quick Steps:
Another smart way to work with Quick Steps is to use the ToolTips in MS Outlook. As the name suggests, these are some easy to use tips to help you remember your different Quick Steps. You can easily create your own ToolTips for Quick Steps by first choosing the Manage Quick Steps Option and pick your desired Quick Step. Then, you will need to select the Edit Option and mention the text that you wish to display whenever you take your mouse over that particular Quick Step.
Tips to Manage Your Quick Steps:
No wonder, once you learn about the Quick Steps and its efficiency, then within no time, you will end up creating a number of Quick Steps for yourself in Outlook, so it becomes all the more important to know how to manage these steps. For this, you just need to go to the Manage Quick Steps Dialog Box that appears in the bottom right corner under the Quick Steps Group of the Home Tab. There you can easily choose your desired action for managing your Quick Steps ranging from deleting, duplicating, rearranging or editing.
While Outlook is a fantastic email client, PST errors seem to be a perennial bug bear
Most of us love working on Outlook and simply cannot think beyond this excellent software until we are stuck by a PST crash. Such a crash can make our data inaccessible and literally give us nightmares. However you can emerge out of a PST crash unscratched if you use a powerful Outlook recovery tool like the DataNumen Outlook Repair application. It is designed to extract every single data element that you may have stored in Outlook in quickest possible time. Moreover it also acts as a discovery tool too locate missing PST files that are not appearing in their usual places.
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